Coding the T&C Miscellaneous Details (TRMD) screen 043-04160020

The Attribution Period Review Date: the date the Attribution Period will be reviewed. The Attribution Period is reviewed annually and occurs automatically on the date the trust and/or company's future review activity (TAC/TNR) matures. The field is a 'display only' field and will always match the program review date on the Future Activity List (FAL) screen.

The Event Date: field appears twice, on line 9 and line 17 of the screen. The date cannot be in the future, or more than one year in the past.

The date must be entered in line 9 if the financial year is recorded, and in line 17 if a Customer Estimate, Discretion or Concession Applied indicator is recorded.

The ITR Financial Year: the financial year a tax return and associated documentation was provided to assess the organisation. Future financial years cannot be used. This field is mandatory for program reviews.

Date Last Review Issued: is a display only field.

Type Last Review: is a display only field. Values may be:

• 'TAN' - program review
• 'TES' - customer estimate review
• 'TDI' - discretion applied review

The Estimate Applied: if the latest organisation income tax returns does not accurately reflect the level of the organisation's current income. Values are 'Y' or blank. If a customer estimate is used, in Customer First create a manual review on the Activity Registration (AYR) screen and complete the fields as follows:

• Service Reason: TRF
• Activity Type: TRV
• Source: INT
• Date of Receipt: today’s date
• Review Reason: TES (Trust & Co Estimate Rev)
• Resubmit Date: date a new interim P&L should be requested. May be 3 or 6 months
• Action: MFR (Manual follow up review)
• Action Date: as per Resubmit Date
• Keywords: leave blank
• Proceeds With Activity?: N
• Transfer to Region: leave blank
• Notes: 'Estimate of income applied. See OB 043-04160010 to action.'

The review will mature on the Resubmit Date coded in the AYR activity. Workload Management will allocate the review for manual action.

The Discretion Applied: if the Complex Assessment Officer (CAO) has made a specific determination in relation to all relevant circumstances when applying the attribution, but this decision is intended to apply temporarily or is subject to later review (e.g. a case involving a pending Family Court settlement). Values are 'Y' or blank. Determinations should be reviewed after six months. The type of review when discretion is applied is 'TDI'.

The Farmer Concession Applied: if a primary producer's attribution is subject to a limited appointorship concession. Valid values are 'Y' or blank. This field can only be keyed on a trust, not a company. No review is required.

Type of Organisation: is a mandatory field:

• Valid values for trust type organisations are:
  • 'DEC' - deceased estate trust
  • 'DIS' - discretionary trust
  • 'FIX' - fixed trust
  • 'HYB' - hybrid trust
  • 'NTT' - non trading trust
  • 'F95' - fixed trust pre-9/5/2000
  • 'SDT' - special disability trust
• The valid codes for company type organisations are:
  • 'COY' - Small proprietary company
  • 'TRC' - Trustee Company with no income or assets (apart from nominal share capital)

Note: from 28 November 2012, companies which only operate as a trustee company, (that is, they do not operate in their own right, or hold any assets or liabilities in their own name), no longer have records created.

The Main Business Activity: field is mandatory. Only one type of business can be recorded per organisation. Valid values are:

• 'FRM' - Farming
• 'RUR' - Rural business
• 'RST' - Real estate
• 'FIS' - Financial investments
• 'RTL' - Retail
• 'SVC' - Service
• 'TRA' - Trade

• When a company is deregistered or a trust vested, any existing values recorded for attribution, distribution, income, assets and liabilities must be updated to zero
• Income or assets attributed or distributed from another organisation must also be zero. Attribution will need to be checked on all linked trusts and companies, and may need to be reassessed, once checked:
  • set the Wound Up: field to Y
    This will stop any automatic future reviews, including review letters, and prevent any further update of all screens. Note: the TRMD entry for 'Wind Up' can be deleted if it is incorrect

After updating the TRMD screen, complete the activity. In a new activity, go to the Organisation Name Details (OND) screen and change the entity name by adding the following text to the end of the name:

• for companies, add deregistered. For example, ABC Pty Ltd deregistered
• for trusts, add vested. For example, ABC Trust vested