Coding the T&C Miscellaneous Details (TRMD) screen 043-04160020

The date shown in this field is the date the Attribution Period will next be reviewed.

The Attribution Period is reviewed annually and occurs automatically on the date the trust and/or company's future review activity (TAC/TNR) matures.

This is a 'display only' field and will always match the program review date on the Future Activity List (FAL) screen.

This field is:

• used to record the financial year a tax return and associated documents were provided to assess the organisation
• mandatory for program reviews

Future financial years cannot be used.

Event Date

The first Event Date field on this screen relates to the details entered in the ITR Financial year field.

• To determine the applicable date of event, see Assessment of income and assets from business structures for Centrelink payments
• If the event date is more than one year in the past, use the earliest possible date
• Use the event date for the most recent financial year if a retrospective assessment is being completed for multiple financial years, in the same activity

These fields are:

• used to reflect the date the last review occurred and the type of review activity this was
• 'display only' and cannot be updated

For the Type of Last Review field, the values shown are:

• 'TAN' - program review
• 'TES' - customer estimate review
• 'TDI' - discretion applied review

Event Date

• The second Event Date field relates to the Estimate, Discretion or Farmer Concession indicator fields below
• This field is mandatory if an indicator is entered in any of these fields
• Enter the date the delegate decided to apply the Estimate, Discretion or Farmer Concession
• The date cannot be in the future or more than one year in the past
• If the event date is more than one year in the past, use the earliest possible date

• Use this field when the organisation is a new business or its latest income tax return and supporting documents do not accurately reflect its current income
• Valid values are 'Y' or blank
• If an estimate is applied, see Table 2 > Item 1 to set a manual review

• Use this field where the CAO has considered all relevant circumstances and made a determination that is temporary or subject to later review. For example, if a Family Court settlement is pending
• Values are 'Y' or blank
• Determinations should be reviewed after 6 months
• If discretion is applied to set a manual review, see Table 2 > Item 1

• This field:
  • is used if a primary producer's attribution is subject to a limited appointorship concession
  • can only be keyed on a trust, not a company
• Valid values are 'Y' or blank
• No review is needed

Event Date

• The third Event Date field on this screen relates to the Type of Organisation, Main Business Activity and Wound Up fields below
• This field is mandatory if details are entered for these fields
• The date used cannot be in the future or more than one year in the past

• This field is:
  • used to record the type of organisation for the entity
  • a mandatory field
• Valid values for trust type organisations are:
  • 'DEC' - deceased estate trust
  • 'DIS' - discretionary trust
  • 'FIX' - fixed trust
  • 'HYB' - hybrid trust
  • 'NTT' - non trading trust
  • 'F95' - fixed trust pre-9/5/2000
  • 'SDT' - special disability trust
• The valid codes for company type organisations are:
  • 'COY' - Small proprietary company
  • 'TRC' - Trustee Company with no income or assets (apart from nominal share capital)
• Note: from 28 November 2012, companies which only operate as a trustee company, (that is, they do not operate in their own right or hold any assets or liabilities in their own name), no longer have records created

• This field is:
  • used to record the main business activity for the entity
  • a mandatory field
• Only one type of business can be recorded per organisation
• Valid values are:
  • 'FRM' - Farming
  • 'RUR' - Rural business
  • 'RST' - Real estate
  • 'FIS' - Financial investments
  • 'RTL' - Retail
  • 'SVC' - Service
  • 'TRA' - Trade

Event Date

• The third Event Date field on this screen relates to the Type of Organisation, Main Business Activity and Wound Up fields
• This field is mandatory if details are entered for these fields
• The date used cannot be in the future or more than one year in the past
• For help with determining the correct event date, see Business has ceased or has been sold

Wound Up

Recording a 'Y' in this field indicates that the entity record has been wound up.

Coding the entity as wound up:

• Stops future service profiling reviews from starting (including review letters)
• Does not remove existing TRF/TRV activity from the FAL screen:
  • Do not manually remove or select the TRF/TNR activity from the FAL screen under any circumstances
  • This will stay on FAL screen even after the entity is wound up
  • This activity will not trigger any review letters or unnecessary activities for allocation
• Prevents any further update of all screens:
  • Note: the 'Wound Up' entry can be deleted if it is recorded in error

CAO must:

• Check if a service profiling review has started on the entity record:
  • If a profiling review has started
  • Remove the activity from the FAL screen and use the activity to code the wind-up
  • This avoids incorrect reminder letters, suspensions, or cancellations
  • For more details, see Program, discretion and estimate reviews and reminders for private trusts and private companies
• Update any recorded values to zero for:
  • Attribution
  • Distribution
  • Income
  • Assets
  • Liabilities
  • Income or assets attributed or distributed from another organisation (check attribution on all linked trusts and companies and reassess if needed)

For:

• further action needed with the recorded entity name, see Table 2 > Item 2
• Special Disability Trust (SDT) records, CAOs must also update the SDT Wound Up Reason field

• This field is:
  • for SDT only and is used to record the reason why the SDT has been wound up
  • mandatory when 'Y' is recorded in the Wound Up field for an SDT record
• Valid options are:
  • 'DEA' - Death of a Beneficiary
  • 'TFE' - Trust Funds Expended
  • 'FNP' - Financial Reports Not Provided
  • 'CBC' - Contribution(s) Non-compliant
  • 'TNC' - Trustee(s) Non-compliant
  • 'ENC' - Expenditure Non-compliant
  • 'OTH' - Other