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Coding the Adult Disability Assessment Tool (ADAT) 009-05020010

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Forms

Review of care provided for Carer Payment and/or Carer Allowance, caring for a person 16 years or over (SA010)

Carer Payment and/or Carer Allowance Medical Report for a person 16 years or over form (SA332a)

Screens

This table describes the ADAT screens and when they are to be used.

Item

Description

1

List of ADAT screens

The ADAT screens are listed below.

The first 2 (ADMG and ADBH) are used to record responses given by the carer in relation to the care receiver.

The next 3 (ADMD, ADPA and ADCF) are used to record the responses of the Treating Health Professional (THP).

All of these screens are recorded in the care receiver's record.

  • ADMG Adult Disability Management
  • ADBH Adult Disability Behaviour
  • ADMD Adult Medical Details
  • ADPA Adult Disability Personal Activities
  • ADCF Adult Disability Cognitive Functions

2

Link to information on ADAT scores and their impact

For information on the impact of various ADAT scores, see Adult Disability Assessment Tool (ADAT).

Q888 letter template and approved text

Item

Description

1

Q888 Request for Replacement Medical Report letter

See the template below.

2

Approved text

If a new/replacement medical report is needed, arrange for Team Leader or SSO to create and issue a Q888 using the template.

The text contained have been approved and must be used and cannot be altered

Some paragraphs contain multiple options, which will need to be altered depending on the reason for requesting the replacement medical report.

Note: if the customer has a correspondence nominee, issue a copy of the Q888 to the nominee.

Request for Replacement Medical Report - Carers

Follow the instructions below to create a Q888 letter.

The Operational Blueprint (OB) file Creating a Q999 or Q888 letter 111-14010060 has detailed information and instructions on how to create a Q999 or Q888 letter.

Code the LDO screen with the listed option number listed below, then copy and paste each individual row into the LDD screen, as follows:

  1. From the LDT screen, code ‘OPT’ in the command field, press Enter.
  2. Insert the relevant option numbers listed below into the LDO screen, press Enter.
  3. Code ‘DATA’ in the command field, press Enter.
  4. Copy and paste the approved text below in the relevant fields in the LDD screen, ensuring you have a space after the last word on each line. Each line has a 74 character limit and you must include a space at the end of each line to make sure that words do not join together in the letter.
  5. Use ‘next page’ to move to each paragraph (in Customer First).
  6. Code ‘draft’ in the command field, press Enter. Print a draft of the letter to check that the printed version is correct. The OB file contains instructions on how to do this.

Note: Only copy and paste text in to the specified paragraph. Do not add any other text in any available lines for that paragraph text.

Free text variables

Format

NAME

John Smith (use full name in the first instance only)

EVENT

Name of event with correct spelling and capitalisation, for example, Cyclone Tracy

DATE

Dates should be written as DD Month YYYY or D Month YYYY where the day is a single digit
Date example: 19 December 2011 or 9 December 2011

PERIOD

To be inserted numerically, in full (using forward slashes) and separated by an en dash.

For example, 19/12/2011–01/02/2012

2002–2003 or 2002–03

AMOUNT

Dollar amounts should not display decimal places unless there is a cents value.

For example, $250 / $1,000.34 / $10,085.98

PHONE NUMBER

Phone numbers should not split across lines, with appropriate spacing:

6 digits: 132 717

Please enter the 132 717 phone number into the GEN.ENQ.PHONE.INIT.OFF field.

NOMINEE

If the customer has a correspondence nominee, issue a copy of the Q888 to the nominee

The LDO screen presents a list of options. (see Operational Blueprint 111-14010060)

  • On each line select options by coding the relevant number in the field at end of the line (for example, '1', '2').
  • Once you have selected the correct options and/or completed the free text variables, please remove all symbols, for example, <!> {}
  • Quotation marks can’t be used in free text fields as it will change to random text.
  • Only use the approved text in the blue tables below.

Command

LDO screen options / LDD Screen free text

Use the approved text in the blue table below and copy/past in LDD screen.

OASR screen / Commands = OPT/DATA/DRAFT/FIN

Option number

PHN008

Include 008 Phone Number = 1, NULL = 2

2

CLORTP

Third Party = 1, Client = 2

2

NOMCLI

Nominee = 1, Customer = 2

2

NOMCUS

(Nominee) Cust letter sent = 1, Cust letter suppressed= 2

2

SMTS

Dear Sir/Madam = 1, Dear {Title & Last Name} = 2

2

FREE TEXT PARAGRAPH

Request for Replacement Medical Report

Doesn’t show on the LDO screen

FRTX1:

FREE TEXT PARAGRAPH A

Free Text paragraph required? Y = 1, N = 2

Thank you for providing the medical report in support of your <Carer

Payment!Carer Allowance!Carer Payment and Carer Allowance> <claim!review>.

1

FRTX2:

FREE TEXT PARAGRAPH B

Free Text paragraph required? Y = 1, N = 2

On review of the information supplied, we have found that the medical

report completed by <THP name> for <Care receiver name> cannot be

used for your <claim/review>.

 

1

FRTX3:

FREE TEXT PARAGRAPH C

Free Text paragraph required? Y = 1, N = 2

A replacement Carer Payment and/or Carer Allowance Medical Report for a

person 16 years or over form (SA332A) will need to be provided for

<Care receiver name>.

1

FRTX4:

FREE TEXT PARAGRAPH D

Free Text paragraph required? Y = 1, N = 2

This form must be completed by <a new Treating Health Professional!a

Treating Health Professional>.

1

FRTX5:

FREE TEXT PARAGRAPH E

Free Text paragraph required? Y = 1, N = 2

A list of approved Health Professionals is detailed on the front of the

Carer Payment and/or Carer Allowance Medical Report for a person 16 years

or over form (SA332A).

1

FRTX6:

FREE TEXT PARAGRAPH F

Free Text paragraph required? Y = 1, N = 2

2

PPLACT

PPLACT=1, Null/Other=2

2

SSALF

SS.ad 1999=1, SSlaw=2, St As=3,FA Ad=4 FA law=5, SSA=6, N=7

1

CHAT (Q888)

User contact name & number=1, Teleservice No=2; for Q999 only—Null=3

CHAT = 2

More information

For more information, please go to servicesaustralia.gov.au or call us on the number shown at the top of this letter.

2

REVCHG

reverse charges call necessary?=1, Null=2

2

APP999

Include the Appeal paragraph=1, Null=2

.

2

ABSAIC

Appeals text, Standard=1, ABSTUDY=2, AIC=3

2

DAYWKS

14days=1, 28days=2, 13 weeks=3, 52 weeks=4

2

PRVACT

Privacy Act=1, Null=2

1

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