Determining the entitlement end date for Assistance for Isolated Children (AIC) 106-05010140

Fortnightly and term instalment AIC payments are treated the same in regard to calculating the end dates.

What are the student's circumstances?

• Short-term boarder, go to Step 2
• Starts receiving other government assistance, go to Step 3
• Student is placed in state authorised care, got to Step 4
• Applicant starts receiving Rent Assistance (RA) while receiving Second Home Allowance (SHA), go to Step 5
• Student is placed into lawful custody (such as prison, remand centre or training school), go to Step 6
• Primary, secondary or ungraded level student, see Table 2 > Step 1
• Tertiary student, see Table 2 > Step 3
• Ceased approved study, see Table 2 > Step 4
• Isolation criteria ceased or changed, see Table 2 > Step 6
• No longer qualifies for an AIC allowance in the next term, see Table 2 > Step 9
• Student has passed away, see Actioning notification of the death of a student

Students are eligible for AIC to the day they cease being a short-term boarder. This can be checked on the Living Arrangements (EILA) screen.

Record details of the decision a DOC.

Procedure ends here.

If the student or applicant is receiving other government assistance that makes them ineligible for AIC, the End Date is the day before the student commenced receiving the other government assistance.

For coding the change in circumstances, see Cancellation of Assistance for Isolated Children (AIC) payments.

Procedure ends here.

Where the student has had a change in care, see Determining who can be the applicant for AIC.

If the student is in state authorised care and their accommodation is financed wholly or substantially by a state or territory government, the End Date is the day before the change in circumstances occurred.

For coding the change in circumstances, see Cancellation of Assistance for Isolated Children (AIC) payments.

Procedure ends here.

If the family commences to receive Rent Assistance (RA) for the second home address (that is, the home is considered to be the principal home for the purposes of Rent Assistance), SHA ceases to be payable from the day prior to RA commencing. The End Date to be coded is the day before RA first became payable.

For coding the change in circumstances, see Cancellation of Assistance for Isolated Children (AIC) payments.

Procedure ends here.

When a student is in a custodial institution (such as a prison, remand centre or training school) for the period of their custody, they are not entitled to AIC. The students End Date is the day before the student was placed into custody.

For coding the change in circumstances, see Cancellation of Assistance for Isolated Children (AIC) payments.

Procedure ends here.

Has the student met the maximum age requirements for AIC?

• Yes, for:
• AIC PES students, the End Date is the day prior to their 21st birthday. Go to Step 2
• primary, secondary or ungraded students, the End Date is 31 December in the year they turn 18 years. Go to Step 2
• students whose progress has been delayed (special circumstances), the End Date is 31 December in the year they turn 19 years. Go to Step 2
• No, go to Step 2

Determine if the student undertaking home education or schooling that is formally approved by the state or territory education authority, has met the maximum age requirements for home schooling, see Home schooling age and registration rules.

Is the student home-schooled?

• Yes, and:
• has or will reach the maximum age this year, use the determined End Date from Home schooling age and registration rules. Go to Step 4
• has not reached the maximum age in the current year, go to Step 4
• No, and the student has:
• ceased study or had a change in circumstances, go to Step 4
• no other changes, go to Step 9

Tertiary students are eligible for payment of AIC to the day they meet the minimum school leaving age in their state or territory.

Has the tertiary student cease study or had a change in circumstance?

• Yes, go to Step 4
• No, procedure ends here

Has the student ceased their approved study?

• Yes, and the student ceased:
• before the end of the school term, the End Date is the date the student ceased study. Go to Step 9
• at the end of the relevant term, go to Step 5
• No, go to Step 9

When the student has ceased study at the end of the relevant term (other than term 4), and the school's calendar term end date is:

• on or before the term instalment period end date, the End Date is the last day of the instalment period for that term
• after the term instalment period end date, the End Date is the last day of study

If the student ceased at the end of term 4, the End Date is 31 December in that year.

Go to Step 9.

A student who is already in receipt of an AIC allowance, may be deemed isolated to reduce disruption to their schooling if their circumstances change.

The continuity of schooling concession allows a student to be deemed isolated if:

• they cease to meet an isolation condition because of a change of circumstance (for example, change of principal family home), and
• the student continues to attend the same school, or be enrolled or registered with the same education institution

In these circumstances, the student continues to be eligible for AIC until either:

• 31 December of the year of study, or
• for a student in year 11, the end of the following year, provided they continue to year 12

Is the student deemed isolated under the continuity of schooling concession?

• Yes, go to Step 7
• No, go to Step 8

On the EIC Isolation Details (EIID) screen code:

• Event Date: date the change occurred
• Nearest Approp Govt school: the appropriate government school closest to the new principal family home address
• Distance from home to the Nearest Approp Govt School: the actual distance by the shortest practical route
• Distance from Home to School Attended: key 99
• Deemed Isolation: key COS (Continuity of schooling)
• leave all other fields blank

Is the student in year 11?

• Yes, record details of the decision in a DOC. Procedure ends here
• No, go to Step 8

If continuity of schooling will not continue after the current year (for example, the student is not in year 11), then also code on the following screens:

• EIC Isolation Details (EIID)
• Event Date: key 01/01 of the following calendar year
• Nearest Approp Govt school: the appropriate government school closest to the new principal family home address
• Distance from home to the Nearest Approp Govt School: distance in kilometres from the new home address to the nearest appropriate government school
• Dist travelled via t'port: leave blank, unless known
• Public t'port available: leave blank, unless known
• Living Arrangement Details (EILA)
• End Date: end date the current line with 31/12 of the current year

Record the details of the decision in a DOC.

Procedure ends here.

If the student ceases to qualify for an AIC living arrangement, the End Date is earliest of either:

• the day before they ceased to qualify. For example, if the student ceased to qualify on 5 April, the End Date is 4 April
• the term instalment period end date, of the term in which the change occurred

Go to Step 10.

If only one End Date was determined in previous Steps 3-10, that is the student's entitlement end date.

If more than one End Date was determined in previous Steps 3-10, use the earliest of the determined End Dates.

Record the details of the decision on a DOC.