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Claiming JobSeeker Payment (JSP) 001-19051501




This document explains how a person can claim JSP online, or with help from a Service Officer using Assisted Customer Claim (ACC).

Select the relevant tab:

  • https://ourblueprint.internal.dept.local/content/images/icon-ss-phone-32px.png|A self service option is availableSelf service tab explains how to help a person make a claim online
  • Assisted tab explains how to check a person's circumstances to ensure a new claim is required, complete Assisted Customer Claim (ACC) with them and lodgement of claims and documentation

Assisted

On this Page:

Contact about claiming JSP

Assisted Customer Claim (ACC)

Actioning a facilitated claim review work item following a DSP Medical Risk Based Review with a notifiable event to claim JSP

Contact about claiming JSP


Table 1

Expand table

Step

Action

1

Initial contact

For information about eligibility, see Eligibility and rate impacts for JobSeeker Payment (JSP).

Where the customer is unable or unwilling to claim online, they can claim JSP via:

  • Assisted Customer Claim (ACC), or
  • Paper claim (SU716). The Job Seeker Snapshot Offline form must also be completed where the customer will be uncontactable to complete the Participation Interview. For example, a customer being serviced via Outreach who does not have access to their phone. See the Resources page for a link to the form.

2

Early claims

A customer can start an early claim for JSP if they will be qualified for the payment within the 13 week period, starting on the day after the claim is made. They cannot complete Review and Confirm, Next steps or submit the claim online until within 14 days of the eligibility day. They will get a reminder notification 14 days before their eligibility day.

If they are making an early online claim after a break in payment of 39 weeks or less, they will have fewer questions.

If a customer lodges an early claim online, in the Next steps section, a Supplementary task button displays advising the customer to Complete the Job Seeker Snapshot online.

If the customer cannot claim online, ACC may be run.

A detained person may lodge a claim up to 3 weeks before release from prison. These claims are not considered early claims as the customer is qualified but not payable at the time of claiming.

Has the customer lodged an early claim?

3

Online claim offer

When discussing online claim options, Service Officers must check:

  • if the remote indicator is showing on the Customer Overview, or
  • if the residential address is in a remote location

To check if the address is in a remote location:

  • search the town name in Office Locator
  • view the Towns Result List
  • view the Remoteness column

Customers who access Services Australia via an agent, Remote Service Centre, or phone, may require assistance to lodge an online claim.

Can the customer submit an Online claim?

  • Yes, ensure they have a Centrelink online account linked to myGov. Help them to complete their claim online. See Self service tab
  • No:
    • If the customer lives in a remote Indigenous community, Smart Centre Service Officers can transfer the customer to the Remote Claims Processing (RCP) team using Services Australia workspace, to complete their Assisted Customer Claim (ACC). Procedure ends here
    • For all other customers, go to Step 4
    • Remote Claims Processing (RCP) staff, go to Step 4

4

Assisted Customer Claim (ACC)

Service Officers use ACC when:

ACC will identify all documents required from the customer before the claim can be submitted. The Service Officer or the customer can upload any required documents. See Upload documents service.

If the required documents include a form, the customer can print it from Services Australia website, or the Service Officer can issue it.

For help completing ACC, see Table 2.


Assisted Customer Claim (ACC)


Table 2

Expand table

Step

Action

1

Before starting ACC

Check the Document List (DL) screen for any DOCs relevant to a claim for JSP, including whether there is a DOC that includes 'Transition Claim' in the title.

Update the customer's personal details via Change in Contact Details workflow, as ACC no longer asks them.

If there is a DOC with 'Transition Claim' in the title, the ACC is not required as this means the customer has submitted a streamlined claim to transfer to JSP.

If ACC was started before that workflow was run, the claim can be exited and the updates made outside the claim before submitting it. The updates will appear on the Review page in ACC.

Note: do not update accommodation details using the Change in Contact Details workflow, as they will be updated in ACC.

Customers eligible to access a streamlined claim for JSP will have a 'task' display in their online account. Encourage them to complete this task. The streamlined claim option is not available through ACC. For information on eligibility for this process, see Transfer to JobSeeker Payment (JSP) from another payment.

Is the customer currently receiving Disability Support Pension?

2

Start ACC

Staff can access ACC via the ACC desktop icon.

My online claims page will display any current and historical claims.

  • select Make a Claim
  • select Get started under the Looking for work category
  • JobSeeker Payment Eligibility check page is displayed
  • in the Eligibility check section:
    • answer the questions to check their eligibility for payment
    • update Source and Date of Receipt fields if necessary
  • select Claim now

3

Claim Introduction

Introduction text advises the customer about collecting and confirming information before the claim can be submitted.

  • Select Begin, customer is advised of the following:
    • Submit their claim as soon as possible to be paid from the earliest date
    • What to expect during their claim process and the steps they must take
    • Information that may need to be supplied to complete the claim
  • Select Continue

4

Claim navigation section

The Claim navigation page displays sections of the claim to be completed. The next section cannot be started until the previous section is complete.

This page displays:

  • Claim status
  • Claim sections
  • Advice to submit the claim as soon as possible to be paid from the earliest date

The claim does not have to be completed in one session. Service Officers can select Claim navigation section at any time, and their responses will save automatically, enabling them or the customer to continue with the claim later.

5

Your personal details

Question sets include:

  • Personal details - identity, address, contact details, relationship
  • Contact Requirements - permission to enquire, nominee
  • Australian Residence
  • Accommodation
  • Child Details

6

Your Circumstances

Questions will request the customer to provide information about their previous circumstances prior to applying for payment. Circumstances the customers may select include:

  • Your circumstances - previous paid work, money on hand
  • Your previous employer details
  • Your leave and redundancy payments
  • Additional circumstances - work ability, education level, current study, barriers to work or looking for work

If the customer selects any of the work-related circumstances, they must provide the date they last worked, confirm if still employed, and details of their former employment such as the employer's name and contact details.

Additional circumstances

The customer is asked a series of questions to determine if they are eligible for other assistance and services, for example:

  • unable to look for work or participate in a suitable activity due to a medical condition or other reasons
  • currently studying

7

Your financial details

Questions include:

  • Payment instructions
  • Tax File Number
  • Tax deductions
  • Cash on hand
  • Income and asset modules based on the customer's responses to trigger questions in the claim

The customer is advised if there is existing income and asset information.

Employment details may be pre-filled through Single Touch Payroll (STP) in the online claim for the customer to confirm. To identify if:

  • a current STP employer has been presented, the question 'Do you work for (employer)' will display in the claim slider
  • a previous STP employer has been presented, 'Employer Reported' will be listed directly under 'Reason ceased work for employer'

If the customer has been presented with pre-filled STP data, see Single Touch Payroll (STP) in Centrelink claims

Online income and asset collection includes:

  • savings
  • managed investments
  • shares
  • real estate
  • superannuation
  • income streams
  • funeral bonds
  • home equity conversion loans
  • gifting
  • foreign pensions
  • other government payments
  • compensation and/or damages
  • income and assets outside Australia
  • scholarships
  • other income
  • other assets
  • earnings

Some question sets still require paper forms to be completed:

  • Private Trust (MOD PT)
  • Special Disability Trust (MOD SDT)
  • Private Company (MOD PC)
  • Business details (MOD F)

Customers can upload their supporting documents for income and assets by using Upload documents.

8

Review claim and Customer declaration

Check all information is correct on the Review your claim page.

  • If mandatory information is missing, a red Update required message will display
  • Confirm the customer's contact details are correct:
    • If update is needed exit ACC and use the Change in Contact Details workflow
    • If contact or interpreter details need to be updated, go to the Other Contact Details (OCD) screen in Customer First to update

Customer declaration

When ACC is used to support the claim process, encourage the customer to submit the claim using their Centrelink online account or the Express Plus Centrelink mobile app. If a customer is willing to take over their own claim, remind them they must submit the claim as soon as possible.

For early claims, the customer cannot complete the declaration and submit their claim until they are within 14 days prior to their first day of eligibility.

Note: nominees cannot access the Express Plus Centrelink mobile app on behalf of a customer. They can select Nominee access from the More menu in the app. This will securely redirect them to their Centrelink online account on their mobile internet browser.

If a customer is willing to do so, remind them they need to submit the claim, or it will expire after 13 weeks.

If the customer declines or is unable to submit their claim online:

  • Read the customer the verbal declaration script
  • Tick the box on the Review your claim page if they accept
  • This will confirm that the declaration script has been read, and that the customer accepts it

Once the verbal declaration is accepted and ACC submitted a DOC containing this information will be displayed in:

  • Process Direct notes
  • Customer First Super Case

Outstanding items

This section will display if the customer has selected Provide details later in any of the previous sections of the claim. Select the item to go back to the relevant section of the claim to make the update.

Confirm details

A summary of all the information provided by the customer is displayed so they can check what they have entered is correct. The information displays in sections, for example, Circumstance details.

A summary of My profile information also displays. Ensure all information is correct.

To correct online claim information, select the Update button relevant to the answers requiring change. This displays the relevant section of the claim to review/update the particular claim questions and responses.

To correct My profile information and personal details, exit ACC and update using the Change in Contact Details workflow.

Declaration

Once all information is correct, the declaration must be read to the customer and accepted by ticking the box. Completing the declaration means a Customer Declaration Form (CDF) is not required.

Acknowledgement

The acknowledgement must be read to the customer and accepted by ticking the box. Completing the acknowledgement means the customer understands and agrees to the terms of their claim.

Confirm Information

The Confirmation Information button should be selected to save all the information provided in the claim. No answers in the claim can be changed once this button is selected.

9

Completing tasks

Encourage customers to use their Centrelink online account or the Express Plus Centrelink mobile app to complete tasks and submit their claim.

Some tasks may have an information pop-up message with help text to explain what type of documentation is required and considered valid for this task. Access this by selecting a specific word, underlined in the task. Selecting the specific word again will exit the pop-up message.

If the customer uploaded or provided documents before starting the online claim or ACC, the document displays as Required in the Next steps section. The customer can:

  • re-upload the document from the Next steps section, or
  • contact by phone or in person to have the Manage Draft Claim Tasks workflow run to change the document status from Required to Provided

Telephony Service Officers can help the customer upload the documents and submit their claim online.

If necessary, face to face Service Officers can scan the documents and run the Manage Draft Claim Tasks workflow to submit the ACC for the customer. Note: if a Service Officer does this, the customer will not have access to the Claim Tracker or notification.

10

Job seeker Online Claim Appointment

Service Officers skilled in Participation Interview and assessing job seeker claims must:

  • mark the book appointment task as 'mark as booked' and submit the claim via the ACC
  • conduct a Participation Interview and assess the claim

Service Officers not skilled in Participation Interview must:

  • mark the book appointment task as 'mark as booked' via ACC, and
  • book a Job seeker Online Claim Appointment via the Appointments tab in Process Direct

From the Booked Appointments screen, select https://ourblueprint.internal.dept.local/content/images/process_direct_small/make-appointment.png|Create new appointment and complete the following fields:

  • Appointment details
    • Appointment Type: Job seeker Online Claim Appointment
    • Appointment Channel: Phone
    • Service Reason: JobSeeker Payment
  • Appointment Booking
    • On this day: select required date
    • Location: Participation Appointments Profile 2
    • Select the appointment Time. Note: if the available time is in minus this means there are no available appointments at this time
    • Select Save

11

Submit claim

To submit the claim via ACC, all mandatory questions must be answered, and all required documents must be provided, including identity documents where there is no Identity Confirmation Indicator (ICI) recorded. A job seeker online claim appointment must be booked.

Once all Required tasks are completed, Submit the claim.

The Claim Submission Details page will display:

  • Submitted date
  • Claim ID
  • Estimated Completion Date Range (ECDR), a date range that can be given to the customer
  • A View claim history button
  • A View claim answers button
  • Tabs that link to Claim history and Claim answers

Note: complete the Participation Interview and finalise processing of the new claim using Process Direct.

12

Pre-population of claim responses in the Job Seeker Snapshot

Responses to some questions in the JobSeeker Payment (JSP) claim is used to pre-populate similar questions in the Job Seeker Snapshot. The job seeker will have the opportunity to review the responses and make changes, where required, within the Job Seeker Snapshot (online or staff assisted).


Actioning a facilitated claim review work item following a DSP Medical Risk Based Review with a notifiable event to claim JSP


Table 3

Expand table

Step

Action

1

DSP cancellation decision

JSP Review (JSP/REV) Future Activity List (FAL) activity matures and is allocated via workload management (WLM). See MRBR Decision - DSP SOI DOC for DSP cancellation details.

Has the customer applied for a formal review of the DSP cancellation?

  • Yes, the customer is not to be contacted when the FAL activity matures. Complete the JSP Review activity
    • The Service Officer must annotate the MRBR Decision - DSP SOI DOC with DSP-CUR/PPR - Alt payment unable to be assessed until the formal review of decision outcome is known
    • Procedure ends here
  • No, make 2 genuine attempts to contact the customer. If customer contact is:

2

First contact with customer is unsuccessful

Annotate the MRBR Decision - DSP SOI DOC with details of the contact attempt:

  • JSP Review claim contact attempt
  • Contact number/s: (what telephone numbers were used in attempt to contact)
  • Time: (what time was the attempt to contact and the state code, for example, 10:15 am QLD)
  • Message left: Yes/No
  • Call outcome: second attempt will be made

The JSP Review work item must be unassigned. Choose service support referral, this reallocates the work item for a second contact attempt to be made. See Workload Management.

3

Second contact with customer is unsuccessful

Annotate the MRBR Decision - DSP SOI DOC with details of the contact attempt:

  • JSP Review claim contact attempt
  • Contact number/s: (what telephone numbers were used in attempt to contact)
  • Time: (what time was the attempt to contact and the state code, for example, 10:15 am QLD)
  • Message left: Yes/No
  • Call outcome: second attempt unsuccessful JSP/REV cancelled
  • Complete the JSP/REV activity. No further action is required in relation to the ACC

Procedure ends here.

4

Contact with customer is successful

If the customer applies for a formal review of decision, go to Step 5.

If the customer does not apply for a formal review of decision or requests an ACC to be run, complete the following:

  • Submit the new claim using the In Crisis exemption to bypass the Circumstances Change Monitor (CCM)
  • Run Assisted Customer Claim (ACC). See Table 2 > Step 2
  • Check the customer record to determine if documents listed at Next steps are required. Ensure the Provided checkbox is selected. Note: if further documents are required, advise the customer to provide the documents to prevent claim rejection and/or any delay in payments
  • Add the keyword DRBRTRF to the JSP NCL activity via the Keywords screen in Process Direct
  • Hold the new claim until end of DSP POG (day 43)
  • Complete the JSP/REV activity

Procedure ends here.

5

Customer applies for a formal review of the DSP cancellation

If the customer applies for a formal review of the DSP Cancellation, Service Officers are to:

  • Run the Internal review/Explanation. See Payment pending review (PPR) of decision to cancel DSP due to loss of medical qualification
  • Annotate the MRBR Decision - DSP SOI DOC on the customer's record with DSP-CUR/PPR Alt payment unable to be assessed until the formal review of decision outcome known
  • Complete the JSP/REV activity, and
  • Tell the customer DSP will be restored until the outcome of the review is known and that an Authorised Review Officer (ARO) will contact them about the decision

Do not complete the ACC.

Procedure ends here.