Forms for Australian Immunisation Register (AIR) 011-10150000

The quickest and easiest way for vaccination providers to record immunisation information on the AIR is online using:

• the AIR site, or
• their Practice Management Software (PMS)

Service Officers should recommend that vaccination providers record immunisation information using online options.

All AIR forms for vaccination providers:

• are on the Services Australia website, and
• can be uploaded via the HPOS Messages Form Upload function

HPOS provides a secure, timely and authenticated way for the agency to get this information.

AIR forms are in PDF format and can be:

• downloaded and completed on a device, or
• printed and completed by hand

The Resources page contains links to:

• AIR forms, and
• AIR for health professionals

Note: AIR stationery order forms are no longer available for vaccination providers. AIR Service Officers should advise vaccination providers they can:

• get AIR forms online, or
• record immunisation information using the AIR site, or their PMS

There are 3 types of signatures that can be accepted by the AIR:

• Digital signature
• Electronic, and
• Physical

Digital signatures

Digital signatures use a Public Key Infrastructure (PKI), a standard format that provides high security and acceptance to a document. The combination of a public key and a private key is what makes a digital signature safe.

Examples:

• Adobe Acrobat: digital signature default characteristics are the Adobe logo watermark, with the words ‘Digitally signed by, name.’ It can be accompanied by a typed name, digitally drawn name, or a scanned image. If those 2 features display, it is a digital version of the signature
• DocuSign Digital signatures: a DocuSign digital signature is accompanied by the encryption ID. This ID may be around the name itself, or the envelope ID found at the top of the document
• If a DocuSign Envelope ID (found at the top of the document) displays, the signature with an image, typed or other kind of marking is considered an encrypted version

Electronic signatures

• The signature is electronic if there is no other information to suggest the signature is:
• digital, or
• encrypted
• If the signature does not have watermarks, or encryption IDs to suggest the signature has been encrypted, these signatures are classified as electronic

Physical

This is where the document/letter/form has been printed and signed by hand.

The Resources page contains AIR forms and signature requirements details.