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Change of gender for Medicare enrolments 011-44110020



This document outlines information about how to action a change of gender for Medicare enrolments in Consumer Directory Maintenance System (CDMS).

On this page:

Change of gender in CDMS for customers aged 15 years or older

Change of gender in CDMS for a child under 15 years of age

Change of gender in CDMS for customers aged 15 years or older

Step

Action

1

Request received to update gender for a customer aged 15 years or older + Read more ...

If the request was received:

2

Request received in PaNDA + Read more ...

Requests received in PaNDA require Service Officers to make an outbound call attempt to authenticate the customer and confirm their request.

Was the customer contact successful?

  • Yes, go to Step 3
  • No, leave comments in PaNDA and CDMS. Procedure ends here

3

Authenticate customer for enquiries by phone + Read more ...

Was authentication successful? See Authenticating a Medicare customer.

  • Yes, go to Step 4
  • No, the customer is unauthenticated and must:
    • call back with more details, or
    • attend a service centre with an approved photographic identity document. Procedure ends here

4

CDMS home page + Read more ...

On the CDMS Home page:

  • Select Amend on consumer details
  • Key the Medicare card number in the ID Number field or do a Detailed Search
  • Select Personal

5

Personal details + Read more ...

In Consumers, select the radio button against the customer to be changed.

In Personal Details:

  • Gender field: update the gender details
  • Gender Change Reason field: select the reason for the change

6

Sensitive Information Indicator + Read more ...

Where a customer has requested a gender change, Service Officers must add a Sensitive Information Indicator to their record.

On the Sensitive Information tab:

  • Category: Identity
  • Indicator: Gender Identity
  • Details: Customer has changed their gender information
  • Notification channel: Record how the information was received
  • Comment: Record pronouns and preferred name. Include if the customer still uses the legal name on their record. This will help Service Officers recognise that the customer has updated their gender identity and kept their legal name:
    • For example:
      Still uses name John Citizen. They/them
      Preferred name Sam Citizen. She/her
    • Text added to this field:
      is limited to 80 characters
      appears in the Sensitive Information pop up table
      can be released under a Freedom of Information (FOI) request
  • End Date and End Date Reason are optional fields and can be left blank

7

Complete update + Read more ...

Make any other updates in the remaining fields in CDMS, as required. For example, their title.

If the customer requires a change of name, see Change legal name on Medicare record.

  • Scroll down and select Validate
  • Action any warning messages and Validate

Are the details on the screen correct?

  • Yes, select Update. Updated details will show on the Amend Personal Details screen. Procedure ends here
  • No, select Change to change details, go to Step 5

Change of gender in CDMS for a child under 15 years of age

Table 2

Step

Action

1

Request received to update gender for a child under 15 years of age + Read more ...

If the request was received:

2

Request received in PaNDA + Read more ...

Requests received in PaNDA require Service Officers to make an outbound call attempt to authenticate the customer and confirm their request.

Was the customer contact successful?

  • Yes, go to Step 3
  • No, leave comments in PaNDA and CDMS. Procedure ends here

3

Identify and authenticate the parent/guardian + Read more ...

See Authenticating a Medicare customer.

A request to update the gender of the child must be:

  • a parent or guardian associated to the Medicare card, or
  • the Group contact of the Medicare card

Was authentication successful?

  • Yes, go to Step 4
  • No, the customer is unauthenticated and must:
    • call back with more details, or
    • attend a service centre with an approved photographic identity document. Procedure ends here

4

Confirm the details to update + Read more ...

If the parent/guardian requests to:

  • Correct the gender of a child that was incorrectly recorded when the child was enrolled, go to Step 5
  • Amend the gender of a child because of a change of gender, or personal preference, go to Step 9

5

Check if the gender was incorrectly recorded during enrolment + Read more ...

Where a Service Officer or customer identifies that the gender was incorrectly recorded at the time of enrolment, and this is confirmed by:

  • previous enrolment forms and the supporting documents
  • proof of birth provided with newborn enrolments lodged through digital channels, or
  • sighting a birth certificate or hospital record

Go to Step 6.

6

CDMS home page + Read more ...

On the CDMS Home page:

  • Select Amend on consumer details
  • Key the Medicare card number in the ID Number field or do a Detailed Search
  • Select Personal

7

Correct customer's gender + Read more ...

In Consumers, select the radio button against the customer to be changed.

In Personal Details:

  • Gender field: update the gender details
  • Gender Change Reason field: select Processing Error

Go to Step 8.

8

Complete update + Read more ...

  • Make any other updates in the remaining fields in CDMS, as required. For example, their title
  • Record comments in the Personal tab in CDMS
    Indicate gender was corrected as per birth certificate and record the document reference text/document number. For example, Gender corrected to female as per Birth certificate, reference number XXXXXX/2014
  • Scroll down and select Validate
  • Action any warning messages and Validate

Are the details on the screen correct?

  • Yes, select Update. Updated details will show on the Amend Personal Details screen. Procedure ends here
  • No, select Change to change details, go to Step 7

9

Escalate request + Read more ...

Requests to update gender may include a request to update a customer’s name.

A child under the age of 15 must be known by their legal name at Group and Personal. The exception is where the child is undergoing a change of gender, and a preferred name may be recorded in Group under some circumstances.

For change of gender requests (including change of gender related requests for a preferred name) for children under the age of 15 undergoing change of gender, escalate the request by:

  • email to Medicare Consumers Program Support. Include the following details:
    • Name and Medicare card number of the parent/carer
    • Name of the child
    • Details of the request
  • escalating the PaNDA item, see Escalation process for Medicare eligibility