Processing Fares Allowance and Away from Base entitlements in advance or reimbursements 010-02100050
Reimbursing fares and additional costs associated with travel for ABSTUDY
Table 1: This table describes scenarios in which Fares Allowance and additional costs associated with travel for ABSTUDY are payable via reimbursement.
Q999 letter template - institutions
Table 2:
Reimbursement Report
Table 3:
Item |
Description |
1 |
Create report The Reimbursement Report is sent with the Bulk reimbursement to an organisation email to institutions claiming bulk reimbursements. Select the Reimbursement Report icon. For more information on reports, see ABSTUDY Operational Information (OI) reports table in Travel Management Application (TMA). Filter the Reimbursement Report to obtain the relevant travel/Away from Base activity:
After results display, select the Download to Excel icon. |
2 |
Check report Check the information in the Reimbursement Report to ensure it matches the claim information. Delete any rows from the Excel spreadsheet not relevant to the activity. Copy all the rows with data. Do not copy the headings. Open the FAA or AFB Reimbursement Report template:
Review the Reimbursement Report template, if the information is:
|
3 |
Issue report and letter Print and issue the Reimbursement Report and the Bulk reimbursement to an organisation template via email. Note: the Reimbursement Report has an approved header which is visible once the document has been saved/printed. Upload a copy of the report and letter to the Organisation's CRN on the group booking in Process Direct. |
Letters and electronic messages
Services Australia has endorsed the letter or electronic message for use. It is the latest version. Do not use locally produced letters or electronic message.
Q888 letter templates - individuals
Information required for Away from Base activity - individual
Activity not approved - individual
Payment in advance approved to an individual (AFB)
Email templates - institutions
Approved in principle (AIP) - institution
Payment in advance approved - institution
Bulk Funding approved (one year) - institution
Bulk Funding approved (less than one year) - institution
Bulk Funding not approved - institution
Submission required for Away from Base bulk funding activity - institution
ABSTUDY Reimbursement Report templates
These attachments may not be printed, broadcast or released externally. For contact details and more information, see Information Publication Scheme.
FAA Reimbursement Report template
AFB Reimbursement Report template
Forms and documents
These attachments may not be printed, broadcast or released externally. For contact details and more information, see Information Publication Scheme.
ABSTUDY AFB contact channels and lodgement requirements for students
ABSTUDY Travel Minimum Doc Standards
Quickstep Guide