Child Care Benefit (CCB) reconciliation and lump sum claim calculation screens 007-11070020

If the status of CCB reconciliation/ lump sum claim is Pending, see Child Care Benefit (CCB) reconciliation or lump sum claim pending.

For the 2011-12 financial year and onwards:

• select the Workspace> Families Benefits > FTB and CCB Reconciliation to display reconciliation results

For the 2010-11 financial year and prior years:

• select the Workspace> Family Assistance> Reconciliation> Child Care Benefit Reconciliation to June 2011 to display reconciliation results

The ATO Sensitivity Warning (ATOSW) screen may display when navigating to the FAO Reconciliation and Claim Summary (FRCS) screen.

There are restrictions with regard to disclosure and confidentiality of customer, partner and ex-partner information, that is, Privacy, Person Permitted to Enquire (PPE) and implied authority.

The FRCS screen for any given year displays the status of all approved care Child Care Benefit (CCB) reconciliations and lump sum claims for the customer, sorted in service reason, calculation status, result, date order and Activity Management Reference (AMR).

To view Child Care Rebate (CCR) entitlement:

• For 2011-12 and onwards, use the Family Tax Benefit (FTB) and Child Care Benefit (CCB) Reconciliation workflow. Check 'Key Events' under 'Child Care Rebate Reconciliation results.
• For 2006-07 to 2010-11, use the Child Care Benefit Reconciliation to June 2011 to navigate to the FRCS screen and 'S'elect a CCR finalised line.
• For 2004-05 and 2005-06, use the Child Care Benefit Reconciliation to June 2011 to navigate to the FRCS screen and code 'R' next to CCF 'Reco Finalised' or CCF 'Lsum Claim Calc Finalised' line.

For further information, see Reconciliation of Child Care Rebate (CCR).

For further details on:

• FRCS screen, go to Step 2.
• CCF Calculation Results (FACR) screen, go to Step 3.
• FAO Lump Sum Calculation (FLSC) screen, go to Step 4.
• CCB Calculation Period Assessment (CPAC) screen, go to Step 5.
• FAO Income Component Summary (FICS) screen, go to Step 7.
• CCB $ Amount Calculation (CDAC) screen, go to Step 8.
• Total Adjustment Period Display (TAPD) screen, go to Step 9.

Navigate to the FRCS screen by:

• selecting the Child Care Benefit (CCB) reconciliation to June 2011
• typing 'FRCS' in the 'Nxt' field
• coding 'V' next to the relevant line on the Assessment Results (AR) screen from within any activity that will trigger reconciliation or cause a lump sum claim assessment to be attempted

Fields on the FRCS screen:

• Financial year: field defaults to previous financial year. This may be changed, for example, code '01' to view details for 2000-01.
• For Service Reason: field defaults to ALL. Code 'CCB' to display lines for CCB only (other options include CCF and CCR).
• Calculation Status: FTB Reconciliation and FTB Lump Sum Claims is updated as the lump sum claim or reconciliation proceeds toward finalisation.
• Result $: field displays Incomplete if status is pending. Otherwise an amount will be displayed. 0.00 means a nil adjustment.

Options from the FRCS screen:

• 'S'elect the CCF line to view details if status is 'Finalised', 'Pending' or 'Rejected':
• For CCF reconciliation, go to Step 3.
• For a CCF lump sum claim, go to Step 4.
• Code 'T' to view details of the transaction sent to the Australian Taxation Office (ATO) for possible debt offsetting on the FAO Reconciliation & Claim Transaction (FRCT) screen.
• Code 'V' to view manual intervention reasons relevant to the activity.
• Code 'W' to view amounts used for debt offsetting.
• If reconciliation has been attempted or the lump sum claim assessed, code 'Y' in Go to Reconciliation & Claim Period Summary Screen: to view the periods included/not included as reconciliation and lump sum claim periods for the whole financial year.
• If a Manual Adjustment has been applied, code 'Y' in Go to FAO Reconciliation Manual Adjustment Summary: to view the manual adjustment results.

Procedure ends here.

For Child Care Benefit (CCB), the FACR screen displays the result of reconciliation or re-reconciliation for each week included as a reconciliation week. Weeks start on Monday and end on Sunday.

Calculation result is: field displays the final overall result after taking into account all adjustments.

• For reconciliation:
• Paid $: field is the amount of CCB already passed onto the customer as reduced fees by the child care service(s).
• Reco $: field is the amount of CCB that should have been passed on as reduced fees based on information used at reconciliation.
• Difference: field is Reco $ less Paid $ for the period. It may a positive amount (top up), 0.00 (nil adjustment) or a negative amount (overpayment).
• For re-reconciliation:
• Reco $: field is CCB entitlement previously calculated at the most recent reconciliation or re-reconciliation.
• Re-Reco $: field is CCB entitlement calculated at re-reconciliation.
• Difference: field is Re-reco $ less Reco $.
• Total Auto Adjustment Amount: field displays an amount added back into the reconciliation calculation. 'S'elect this line to view details of each adjustment on the Total Adjustment Period Display (TAPD) screen. Then press [Enter] to return to the FACR screen. For more information on the TAPD screen, go to Step 9.

Options from the FACR screen:

• 'S'elect a calculation period to view assessment details for the period. Go to Step 5.
• Code 'R' next to a calculation period to display the CCB Reconciliation Type Assessment (CRTA) screen. This screen shows the type of reconciliation performed in a period (partial, interim or final), partner details including the partner type, and the adequate income reason for each person. A partial reconciliation will only display in ex-partner periods. See Previous partners and Family Tax Benefit (FTB) and Child Care Benefit (CCB) reconciliation.

Press [Enter] to return to the FRCS screen.

Procedure ends here.

For CCB, the FLSC screen displays the overall assessment result of the Child Care Benefit (CCB) lump sum claim.

Rejected CCB claims: If the claim has been rejected for all children, the rejection reason will be displayed after the heading Non-Payment Reason is. field:

A lump sum claim will calculate CCB entitlement for all periods in the relevant financial year that is, 52 weeks. All weeks will be used in the assessment regardless of the actual periods the customer used child care. Each week is a child care week, starting on a Monday and ending on Sunday.

If, for a period, the customer is:

• entitled to payment, the $ calculation is displayed in Result: field
• not entitled to payment, the rejection or non-assessment reason will display in Result: field:

Options from the FLSC screen:

• 'S'elect a calculation period and press [Enter] to view assessment details for that period. Go to Step 5.
• Press [Enter] to return to the FRCS screen.

Procedure ends here.

For CCB, the CPAC screen displays all information used to calculate CCB for the period selected from the FLSC or FACR screen.

Calculation Period Result: field displays the overall result for that period (week). This may be negative for reconciliation or lump sum recalculation.

CCB Percentage Reason: field displays the income assessment basis for the calculation period. This shows the reason if only zero rate was paid (for 2008-09 onwards).

CHILD ELIGIBILITY: field displays if CCB was rejected or not assessed for the child for that period.

Rejection reasons: does not meet immunisation requirements, no proof of birth, not approved service.

Non-assessed reason: no child care attendance reported.

Child in child care details: displays for each child:

• Services that have lodged attendance for the week. Select the service to see further details - go to Step 8.
• The number of CCMS absences used in the week will be displayed for each child.

Sch Child?: field displays whether or not the child was assessed as a school child (a non-school child attracts a higher CCB rate).

• For reconciliation:
• Est Income: field displays only the combined income used for that period during the financial year.
• Reco Income: field displays income for each person and the combined income used at reconciliation.
• Assessed %: field is the CCB % calculated during the relevant financial year.
• Reco %: field is the CCB% calculated at reconciliation.
• For re-reconciliation:
• Reco Income: field displays income used at the most recent reconciliation or re-reconciliation.
• Re-Reco Income: field displays income used in the most recent calculation.
• Reco %: field is the CCB % used at initial reconciliation.
• Re-Reco %: field is the CCB % used in most recent re-reconciliation.
• For a lump sum claim calculation:
• Calc Income: field displays income used in the lump sum calculation.
• Calculated %: field is the CCB % calculated.
• For a lump sum claim recalculation:
• Calc Income: field displays income used in initial calculation.
• Re-calc Income: field displays income used in the most recent re-calculation.
• Calculated %: field is the CCB % from initial calculation.
• Re-Calc %: field is the CCB % worked out at most recent recalculation.

Options from the CPAC screen:

• 'S'elect Income: field to display income details used in assessment. Go to Step 7.
• If more than 3 children in care, code 'Y' in Display all %: field to view CCB % for all children on the CCB Multiple Child Percentage Display (CMCP) screen.
• 'S'elect the child care service to display CCB $ calculation for care provided by that service. Go to Step 8.
• Press [Enter] to return to FACR or FLSC screen.

Procedure ends here.

The FICS screen displays the income details used in the Child Care Benefit (CCB) reconciliation or lump sum claim calculation for the calculation period selected from the FACR or FLSC screen.

If the customer or their partner is deceased during the period, this screen will display Deceased Customer/ Partner Income Annualised over NNN Days: field.

Partner Name: field is the name of the partner during the calculation period displayed. It is 'Sensitive' if the partner has a sensitive record.

Each component of adjusted taxable income used in the assessment is displayed and a 3 letter code explains where the income amount came from.

If the period is an ex-partner period, the result of the ex-partner period income comparison will be displayed. See Previous partners and Family Tax Benefit (FTB) and Child Care Benefit (CCB) reconciliation.

Options from the FICS screen:

• Press [F7] / [F8] to scroll between calculation periods.
• Press [F12] to view the type of income not chosen as the favourable income in an ex-partner period.
• Press [Enter] to return to CPAC screen.

Procedure ends here.

This screen displays the Child Care Benefit (CCB) calculation for child care provided by the service.

If no details are shown, no child care attendance has been received from the service for the child for the relevant year.

• For reconciliation, Child Care Place Result: field displays the difference between the amount paid to the service and the amount calculated at reconciliation. There will be a corresponding Paid $ and Reco $ column for each component. All components are those that were calculated during the relevant financial year.
• For re-reconciliation, Child Care Place Result: field displays the difference between the initial reconciliation amount paid to the service and the amount calculated at the most recent re-reconciliation. There will be a corresponding Reco $ and Re-Reco $ column for each component. All components are those that were calculated in the initial reconciliation.
• For a lump sum claim calculation, Child Care Place Result: field displays the total amount calculated for the period. There will be a Calc $ column for each component. All components are those calculated in the initial lump sum assessment.
• For a lump sum claim recalculation, Child Care Place Result: field displays the difference between the initial lump sum assessment and the most recent re-calculation. There will be a corresponding Calc $ and Re-Calc $ column for each component. All components are those calculated in the initial lump sum assessment.
• Components include:
• eligible standard and non-standard hours
• standard hourly rate
• CCB %
• School % (100 % non-school child, 85% school child)
• Part Time %
• Actual Fees Charged: field is also displayed. A customer cannot receive a CCB amount greater than the actual fees charged.
• Absence dates are displayed. An indicator shows if CCB has been paid or not paid for the absence.

Press [Enter] to return to the CPAC screen.

Procedure ends here.

This field displays an amount which has been added back into the Reconciliation calculation. These are known as CCF Special Adjustments.

Adjustment type reason:

• RAC screen adjustments can apply for FTB reconciliation, FTB ATO and CLK claims but not for Child Care Benefit (CCB).
• Suppressed Instalment ISP debt: CCF Special Adjustments suppress CCF overpayments for the weeks where the customer or their partner was in receipt of an Income Support Payment (ISP). Note: from 2013-14 CCB year and onwards, a CCF Special Adjustment will no longer occur for periods where the customer or their partner were in receipt of an ISP.
• Suppressed Ex-partner period debt adjustments apply for both FTB and CCB reconciliation but not for lump sum claim and past period claim assessment. Partial reconciliation may occur while waiting for the ex-partner’s tax return. Final reconciliation may occur later if the ex-partner’s income details are updated and if the customer has incurred a debt, this amount will be suppressed. Note: for the 2000-01 and 2001-02 CCB years only, a CCF Special Adjustment for ex-partner periods may occur.
• Suppr Reco Adj awaiting Supplement applies for FTB potential negative adjustment results only.
• Prev reconciliation debt (Instalment period) applies in a re-reconciliation where the previous result was an overpayment.
• Rounding (Instalment Period) applies when a top-up is less than $1.00.

To return to the FACR screen, press [Enter].