Change Child (CCH) screen 102-05050090
This document outlines information for Service Officers when updating data for a child (name, sex, date of birth, date of death and whether or not the child’s birth has been registered). Child details exist as a separate record and this record is linked to each customer caring for the child. Customers in different environments to the child record will have a ‘shadow’ child record.
Change Child (CCH) screen
This table describes the Change Child (CCH) screen and how it is updated to reflect the child's circumstances.
Step |
Description |
1 |
Change Child (CCH) screen + Read more ... Both service centre and Smart Centre call staff may need to code the Change Child (CCH) screen. For example:
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2 |
Adding or updating details for a child + Read more ... Before adding a child record, do a thorough search to check that no current record exists for the child. Does the child have an existing record?
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3 |
Changing or adding a child’s name + Read more ... A child aged under 18 years old cannot change their name on their own. If parents have separated or divorced, the consent of both parents is required, or one parent may obtain a court order in lieu of the other parent's consent. For ex-nuptial children, if the child's last name is the same as the:
If parents adopt a child and wish to change the child's name, different procedures apply. See Changing the Legal name of customers or their children. An unnamed newborn is recorded with the given name of 'Newborn' until the customer advises the chosen name. The new name can then be updated without verification. 'Newborn' must then be listed as an AKA (also known as) name. Child with single name - where the child has only one name for example, Sampson, duplicate the name in both first name and surname fields. This makes sure the current system function can pull the appropriate information for letters and online processes for the child. To code the name type on the system In Customer First code the name type in the Name Type: field:
Is an update required to Date of Birth or Birth registration?
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4 |
Date of Birth and Birth Registration + Read more ... Date of Birth: enter the child’s DOB. Birth registration:
Note: Stillborn children are not required to have birth registered. If acceptable proof of birth has been provided, code 'Y' in DOB Verified: field. Otherwise, code 'N'. Was the child stillborn or has died since birth?
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5 |
Correcting a child’s gender + Read more ... There may be cases where the gender of the child was incorrectly recorded when the child was originally added to the customer’s record. Check the customer’s record for conflicting information. For example, DOCs that confirm the child’s sex. If it is clear that the gender of the child was coded incorrectly, correct the details in Customer First on the Change Child (CCH) screen:
Note: current system edits may prevent corrections to the Gender field on the CCH screen. If the error E058CH - Action is ‘I’ or ‘C’ and appears when attempting to update this field, apply the following workaround:
Procedure ends here. |
6 |
Updating a child’s gender + Read more ... For Personalised Services staff In Customer First, select the child from the CHS screen and go to the Change Child (CCH) screen:
Procedure ends here. |
7 |
Death of child + Read more ... For Double Orphan Pension (DOP) and Families Bereavement Smart Centre Processing staff only.
For more information, see Death of a family assistance or Paid Parental Leave scheme child. In Customer First, select the child from the CHS screen and go to the Change Child (CCH) screen:
Note: if only one of these has been provided and it meets the requirement, there is no need to follow up the extra information - code '0' for the information not provided). See Processing Stillborn Baby Payment (SBP) claims
The FTB Child Bereavement Assistance Delivery Option (FBRV) screen will display when [Enter] is pressed (unless STL has been coded). Finalise and DOC the record. |