View and update a child's immunisation status and assess or update immunisation exemptions for Family Tax Benefit (FTB) 011-10170030

Australian Immunisation Register (AIR)

Families override contacts

For referral webforms, see Families, Child Care and Business Release Management > Related links > Families Override Contacts Program

Level 2 Policy Helpdesk

This process does not apply if the customer disagrees with the immunisation status held on the child's Centrelink record.

Within the Child Immunisation Summary, the following display issue must be referred by a Service Support Officer (SSO) to ICT when encountered by processing or telephony staff:

If information contained on the customer's record, for example child details on the Child Selection (CHS) screen or AIR link status details on the Medicare Information (MEI) screen is not replicated in the Child Immunisation Summary.

The ICT Referral Request webform is available from Business Process and Design Branch intranet page > Featured Content > FCC ICT Referral Process.

AIR immunisation history form (IM013)

The following DOCs are to be used only by an Immunisation Override contact officer after coding an exemption.

MET Override Grant DOC:

Grant <Child Name> - <FY> MET Immunisation

It has been confirmed with the AIR that child <name> met immunisation requirements for <Financial Year> financial year and the agency was notified prior to the end of the lodgement year on <date of notification>.

(If relevant: However due to <linking issues>, data was transmitted to Centrelink late. All linking issues have now been resolved.)

Coded "Met prior to end of lodgement year" override for <Financial Year> FTB immunisation status.

Arrears of $<arrears amount> has been paid to the customer.

<Logon> Centrelink/AIR Liaison

MET Override Rejection DOC:

REJ <Child Name> - <FY> MET Immunisation

It was determined that a "Met prior to end of lodgement year" override for <Financial Year> FTB immunisation status is not appropriate. This is as:

Select relevant sentence:

<the AIR has advised that child <name> did not met immunisation requirements for <Financial Year> financial year.>

<the agency was not notified prior to the end of the lodgement year.>

<Logon> Centrelink/AIR Liaison

Secretary Determination Grant Doc:

Grant - Immunisation Secretary Exemption

Immunisation Secretary Exemption has been granted under Section 6 (6) of the A New Tax System (Family Assistance) Act 1999 and the following legislative instruments:

Section XX of the Family Assistance (Immunisation Principles and Vaccination Schedules) (DSS) Determination 2018.

Section XX of the Family Assistance (Immunisation and Vaccination) (Education) Determination 2018.

Child: <Child's name and date of birth to be inserted>

FTB A: <Period to be inserted>.

Child Care Subsidy (CCS): this decision also applies to CCS for the same period and can be recorded in Process Direct if required.

Arrears of $<arrears amount> has been paid to the customer.

<Logon> <Team/role>

Secretary Determination Rejection Doc:

REJ - Immunisation Secretary Exemption

Immunisation Secretary Exemption has been rejected as the customer does not satisfy the criteria outlined in the Family Assistance (Immunisation Principles and Vaccination Schedules) (DSS) Determination 2018, and is rejected under Section 6 (6) of the A New Tax System (Family Assistance) Act 1999.

Phone contact: <Customer contacted and advised of exemption request has been rejected as per above / Attempted to contact the customer but was unsuccessful>

<Logon> <Team/role>

LIUE Date or allowable timeframe override Grant DOC:

<Child Name> - Grant Immunisation override

It has been confirmed with the AIR that child <name> met immunisation requirements for the period <Relevant period> where an FTB A rate reduction has been applied.

Immunisation override has been coded for the period <Relevant period>.

Arrears of $<arrears amount> has been paid to the customer.

<Logon> Centrelink/AIR Liaison

LIUE Date or allowable timeframe override REJ DOC:

<Child Name> - REJ Immunisation override

It was determined that an FTB immunisation override for period <Relevant period> is not appropriate for child <name>. This is as:

Select relevant sentence:

< the AIR has advised that child <name> did not met immunisation requirements for period <Relevant period>.

< an FTB Part A rate reduction has NOT been applied for the child due to immunisation requirements>.

< a more recent immunisation event is NOT recorded on the Centrelink system for that child>.

<Logon> Centrelink/AIR Liaison

Note: this template cannot be altered as approvals were based on the actual content (below).

Template 1 - Family Tax Benefit

Table 1

Item	Family Tax Benefit (FTB) information request
1	Hi AIR Team, Please provide the requested information for the following customer: *Centrelink AIR staff to complete the customer and child details below:* CUSTOMER CRN: CUSTOMER NAME: CHILD CRN: CHILD NAME: CHILD DOB: CRITICAL DATE: ADDITIONAL INFORMATION REQUIRED (see Q4 below): YES/NO
2	*AIR Management staff to respond to the questions below:* 1. Did the child (the individual) meet immunisation requirements on the critical date? AIR staff response: The individual met/did not meet 2. If the individual met requirements on the critical date, provide the date of the last immunisation event (LIUE date) relevant to the critical date. AIR staff response: The LIUE date was DD/MM/YYYY 3. If the individual did not meet requirements provide the earliest date following the critical date where the individual met immunisation requirements. AIR staff response: The individual has since met requirements from DD/MM/YYYY 4. Is further information required for a review? (Optional question remove or include additional questions if applicable) Please note following a review under s105: The limiting provision in subsection 107(1AA) of the Family Assistance Administration Act 1999 prevents paying arrears for FTB Part A (including FTB Part A supplement) for any period earlier than the beginning of the financial year prior to the one in which the review takes place. Cases where this limitation does not apply are under s105A (income related).

Template 2 - Family Tax Benefit Part A Supplement

Table 2:

Item	Family Tax Benefit (FTB) Part A Supplement requests
1	Hi AIR Team, Please provide the requested information for the following customer: *Centrelink AIR staff to complete the customer and child details below:* CUSTOMER CRN: CUSTOMER NAME: CHILD CRN: CHILD NAME: CHILD DOB:
2	*AIR Management staff to respond to the questions below:* FTB Part A Supplement 2017-18 Did <child name> (the individual) meet immunisation requirements under the relevant instrument between <child's birthday during 2017-18 year> - 01/07/2019? AIR staff response: YES/NO Were all relevant immunisation encounters notified before 01/07/2019? AIR staff response: YES/NO FTB Part A Supplement 2016-17 Did <child name> (the individual) meet immunisation requirements under the relevant instrument between <child's birthday during 2016-17 year> - 02/07/2018? AIR staff response: YES/NO Were all relevant immunisation encounters notified before 02/07/2018? AIR staff response: YES/NO FTB Part A Supplement 2015-16 Did <child name> (the individual) meet immunisation requirements under the relevant instrument between <child's birthday during 2015-16 year> or 1/1/2016 (whichever is the later) - 30/6/2017? AIR staff response: YES/NO Were all relevant immunisation encounters notified before 30/6/2017? AIR staff response: YES/NO Please note following a review under s105: The limiting provision in subsection 107(1AA) of the Family Assistance Administration Act 1999 prevents paying arrears for FTB Part A (including FTB Part A supplement) for any period earlier than the beginning of the financial year prior to the one in which the review takes place. Cases where this limitation does not apply are under s105A (income related).

Allowable timeframe override

An FTB Part A rate reduction due to immunisation can only be reassessed up to 1 July of the previous financial year.

Example – child met requirements prior to 1 July of the previous financial year: An FTB Part A rate reduction has been applied from 1 December 2018 due to a child not meeting immunisation requirements. On 17 July 2020, the AIR provides an updated immunisation status, with a Last Immunisation Update Event (LIUE) date of 30 November 2018.

The customer's FTB Part A is reassessed. Due to the allowable timeframe, the FTB Part A rate reduction due to immunisation is reassessed for the period 1 July 2019 to 16 July 2020. The FTB Part A rate reduction for the period 1 December 2018 to 30 June 2019 does not change. If the customer meets all other eligibility requirements, an immunisation override can be recorded to reassess the rate of FTB Part A for the period 1 December 2018 to 30 June 2019.

Permanent humanitarian visa holder

Example - Customer and child arrive in Australia on separate dates: A customer has arrived in Australia on a 200 visa on 1 October 2018 but the child does not arrive in Australia until 15 October 2018. The exemption start date can be no earlier than 15 October 2018 and can be applied until 14 April 2019 if eligible requirements are satisfied.

At the time of assessment, if there is information available on the customer's record which shows the child became up to date with their immunisations on 10 November 2018, the exemption can only be applied up until 9 November 2018, the date before the child met immunisation requirements.

Example – Customer commences care after the date the child arrived in Australia: A customer has arrived in Australia on a 200 visa on 10 November 2018. Their young nephew arrives in Australia on the 17 November 2018. The nephew is placed into the customer's care on the 26 November 2018. If all eligibility requirements are satisfied, the exemption start date can be no earlier than 26 November 2018 as this is the date the customer commenced care of the child.

The exemption can only be applied up until the earlier of, 16 May 2019 (6 months after child's first arrival into Australia) or the date before the child met immunisation requirements.