Teaching Payment Claims for Practice Incentives Program (PIP) 012-10110000

Teaching Payment is a payment to encourage general practices to provide teaching sessions to undergraduate and graduate medical students preparing to enter the Australian medical profession.

Quality teaching ensures practitioners have the appropriate training and experience to work in a general practice.

General Practitioners should do normal consultations when a student is present.

A practice does not need to apply to participate in this incentive but must be approved for the Practice Incentives Program.

A practice can claim a Teaching Payment by:

• Health Professional Online Services (HPOS) up to and on the relevant point-in-time date
• the Practice Incentives Program Teaching Payment claim (IP006) form. This must be submitted at least 7 days before the relevant point-in-time date

A teaching session must be a minimum of 3 hours long. A practice can claim a maximum of 2 teaching sessions per GP daily. GPs supervising multiple students in a single session can only claim for one session/student.

The number of teaching sessions claimed per student is not limited.

Do not process incorrect or incomplete claim forms.

Do not complete missing details on behalf of the practice.

Previous versions of the IP006 form are acceptable if the version was acceptable at the date the university certified this form. See teaching payment FAQs on the Resources page and Forms and letters for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream for more information.

A practice can only claim teaching sessions dated from their date of approval in the PIP. Sessions dated before the approval date are not eligible.

Claim forms may be submitted with a mix of eligible and ineligible sessions. If more information is needed to confirm the eligibility of some sessions, the entire form must be rejected. Do not part-process the claim.

The exception is where the form includes sessions that do not meet the eligibility guidelines. For these claims, the eligible sessions are processed, and the ineligible sessions rejected.

For more information about eligible teaching sessions see the Teaching Payment Guidelines on the Resources page.

The date of approval for the PIP may impact payment of teaching sessions claimed in the quarter in which the practice was approved.

To receive a payment in the quarter in which the practice was approved for the PIP, the practice must be approved by the 18th day of the first month of the quarter. If the practice approval date is after the 18th day of the first month of the quarter, the claim will be paid in the following quarterly payment.

For example:

Practice A is approved for the PIP on 17 May. On 15 July, a teaching payment claim is submitted for sessions provided in June. The practice approval date is before the 18th of May (first month on the quarter). Payment for these sessions will be included in the August quarterly payment for the practice.

Practice B is approved for the PIP on 1 June. On 15 July a teaching payment claim is submitted for sessions provided in June. As the practice approval date for the PIP is after 18 May, the teaching payment will not be included in the August quarterly payment, The sessions will be paid in the November quarter.

See the Resources page for more information.

A practice is eligible to claim teaching sessions if the practice was open and participating in PIP at the date the session was provided.

If a practice closes or is withdrawn they may be eligible for any unpaid teaching sessions if the:

• practice closed before, to the point in time date for the next quarterly payment, and
• sessions were provided before the date of closure/withdrawal

If a practice notifies a closure and has claims waiting for payment, escalate to Payments team before closing the practice. See Practice closure or withdrawal in PIP and WIP – Practice Stream for more information. Eligible sessions will be paid as a manual payment via the R1P system.

Teaching payment claim forms submitted after a practice has closed must be escalated to Program Management (Payments) for assessment and payment. Tell practices enquiring about payment of unsubmitted claims that they must complete a Review of decision form (IP027).

A university representative must sign and date the university certification section before the first teaching session.

The university certification is to confirm the:

• student is enrolled in an eligible medical course at an eligible university or university campus
• university has arranged the sessions with the practice

The university is not confirming the practice provided the claimed sessions.

A practice can provide correspondence with the university arranging the sessions if the university did not complete the certification before the first teaching session.

The correspondence must be dated before the first teaching session, be addressed to the practice, and include the:

• name of the university
• full name of a university representative
• student’s full name
• student’s identification number. The student ID number is not mandatory as it is not always included in the correspondence

Note: the above information does not need to be in the body of the correspondence. It may be included in the subject line, address information and/or the senders signature block.