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After Hours Incentive practice application for the Practice Incentives Program (PIP) 012-10010120

This document outlines applying for the PIP After Hours Incentive.

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Assess the IP030 form

Process the IP030 form

Assess and process an After Hours Incentive withdrawal

Assess the IP030 form

Table 1

Step	Action
1	Log into systems and check the practice details Log on to PIP Online. Assess the practice details on the form. The practice must provide their: Practice ID at Question 1 Practice name at Question 2, and Full practice address at Question 3 If the above practice details are missing, check the form version number on the bottom left corner is acceptable. For more information, see Forms for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream. Check the rest of the form for incomplete questions only, then go to Step 7. The practice does not need to provide these details Practice phone number at Question 4
2	Search for the practice Search for the practice in PIP Online. On the Practice Search screen: key the Practice ID select Search. The Search Results will show If no Search Results show, the practice ID is incorrect. Check the form version number on the bottom left corner is acceptable. For more information, see Forms for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream. Check the rest of the form for incomplete questions only, then go to Step 7. Check if the practice name and address on the practice profile match the details on the form. An address variance may be accepted. If the details: match, go to Step 3 do not match, check the company or trading name Select the Practice ID. The Practice Summary screen will show Select Practice Details from the Main menu Select Ownership Details from the drop down. The Ownership Details screen will show Do these details match the details on the form? Yes, go to Step 3 No, check the form version number on the bottom left corner is acceptable. For more information, see Forms for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream. Check the rest of the form for incomplete questions only, then go to Step 7
3	Practice status and form version On the Practice Search screen, check the Search Results Status Check the form version number on the bottom left corner of the form. Check if this is acceptable in the Practice Incentives forms list Does the status show as Approved and is the form version acceptable? Yes, go to Step 4 No, return the form to the practice, go to Step 7
4	Check the tier level Check the tier level. The practice must provide 1 payment level at Question 5. If the above practice details are missing or they have selected more than one payment level, check the rest of the form. See if any other details are needed before returning the form to the practice, then go to Step 7.
5	Check the date Check the date that the after hours arrangements apply from. The practice must provide a date at Question 6. The date must: be clear and complete not be blank, invalid, future dated or American style If the above practice are missing or incorrect, check the rest of the form. See if any other details are needed, then go to Step 7.
6	Check the declaration Check the declaration details on the form at Question 8. There must be: the signature of at least one registered owner or an authorised contact person their full name. If there are no name details, check the signature. Accept the form if the name can be identified from the signature a declaration date Are the declaration details complete? Yes, go to Table 2 No, or other details are needed, go to Step 7
7	Return an incomplete form If the form needs more details: Return the form to the practice. Use the Request for more information for PIP and WIP - Practice Stream (z1736) letter If the practice ID is missing, incorrect or the practice cannot be identified, use the name and address on the form. If no contact name, use 'Practice Manager' Upload the letter and the IP030 form to the practice profile. Upload the documents to PaNDA only if the practice ID is missing, incorrect or the practice cannot be identified Finalise the work item as Complete, Request rejected in PaNDA

Process the IP030 form

Table 2

Step	Action
1	Log into systems Log on to PIP Online.
2	Search for the practice Search for the practice in PIP Online. On the Practice Search screen: key the Practice ID select Search. The Search Results will show select Practice ID hyperlink The Practice Summary screen will show
3	Check the Incentive Summary Check the status of the After Hours Incentive. Select Incentive Summary from the Main menu The Incentive Summary screen will show Go to After Hours Incentive under Capacity Stream Is the status of the After Hours Incentive showing Approved? Yes, go to Step 4 No, go to Step 5
4	Check After Hours Incentive tier level Is the practice approved for the correct payment level? Yes, finalise the work item as Complete, Already complete in PaNDA. Procedure ends here No, go to Step 5
5	Apply or update After Hours Incentive Select Apply or Update from the Actions column The After Hours Incentive screen will show Select payment level as on the form Select Submit The practice is now approved for the After Hours Incentive Note: if making an update to the After Hours payment level, note the date the arrangements apply from at Question 6 on the form. A payment recovery may be required. Contact LPS for further support.
6	Upload the documents and finalise the work item Upload the IP030 form to the practice profile Finalise the work item as Complete in PaNDA

Assess and process an After Hours Incentive withdrawal

Table 3

Step	Action
1	Log into systems and check practice details Log on to PIP Online. Assess the practice details on the correspondence. The practice must provide their: Practice ID Practice name Full practice address Consent to withdraw from the After Hours Incentive, and Full name and signature. If there are no name details, check the signature. Accept the form if the name can be identified from the signature If the above details are missing, check the rest of the correspondence to the practice, then go to Step 7.
2	Search for the practice Search for the practice in PIP Online. On the Practice Search screen: key the Practice ID select Search. The Search Results will show Check if the practice name and address on the practice profile match the details on the correspondence. If the details: match, go to Step 3 do not match, check the company or trading name Select the Practice ID. The Practice Summary screen will show Select Practice Details from the Main menu Select Ownership Details from the drop down. The Ownership Details screen will show Do these details match the details on the correspondence? Yes, go to Step 3 No, check that the Practice ID has been keyed correctly. If there is no match, return the correspondence to the practice. Go to Step 7
3	Check the signatory Check the signatory details on the correspondence. There must be: the signature of at least one registered owner or authorised contact person Do not check these details if the practice ID is missing, incorrect or the practice cannot be identified their full name If there are no name details, check the signature. Accept the correspondence if the name can be identified from the signature Are the signatory details complete? Yes, go to Step 4 No, or more details are needed, go to Step 7
4	Withdraw the practice from the After Hours Incentive Withdraw the practice from the After Hours Incentive: Select Incentive Summary from the Main menu. The Incentive Summary screen will show Go to After Hours Incentive under Capacity Stream Select Withdraw from the Actions column. The Incentive Withdrawal screen will show Select the withdrawal reason from the Reason drop down Select Withdraw. The Incentive Summary screen will show
5	Confirm After Hours Incentive withdrawal Check that the practice is withdrawn from the After Hours Incentive. Go to After Hours Incentive under Capacity Stream The status will be 'Withdrawn'
6	Upload the documents and finalise the work item Upload the correspondence to the Associated documents screen on the practice profile Finalise the Work Item as Complete in PaNDA Procedure ends here.
7	Return an incomplete correspondence If the correspondence needs more details: Return the correspondence to the practice Use the Request for more information for PIP and WIP - Practice Stream (z1736) letter If the practice ID is missing, incorrect or the practice cannot be identified, use the name and address on the form. If no contact name, use 'Practice Manager' Upload the letter and the correspondence to the practice profile. Only upload the documents to PaNDA if the practice ID is missing, incorrect or the practice cannot be identified Check the PaNDA work type classification and update if not correct Finalise the Work Item as Complete, Request rejected in PaNDA