Procedural GP Payment practice application for Practice Incentives Program (PIP) 012-10020000

Log on to PIP Online.

Assess the practice details on the form. The practice must provide their:

• PIP Practice ID at Question 1
• Practice name at Question 2, and
• Full practice address at Question 3

If the above practice details are missing, check the form version number on the bottom left corner is acceptable. For more information see Forms and letters for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream. Check the rest of the form for incomplete questions only, then go to Step 8.

The practice does not need to provide Practice phone number at Question 4.

Search for the practice in PIP Online.

On the Practice Search screen:

• key the Practice ID
• select Search. The Search Results will show
• if no Search Results show, the practice ID is incorrect. Check the form version number on the bottom left corner is acceptable. For more information see Forms and letters for Practice Incentives Program (PIP) and Workforce Incentive Program (WIP) - Practice Stream. Check the rest of the form for incomplete questions only, then go to Step 8

Check if the practice name and address on the practice profile match the details on the form. Note: an address variance may be accepted.

If the details:

• match, go to Step 3
• do not match, check the company or trading name:
• Select the Practice ID. The Practice Summary screen will show
• Select Practice Details from the Main menu
• Select Ownership Details from the drop down. The Ownership Details screen will show

Do these details match the details on the form?

• Yes, go to Step 3
• No, check if the form is a duplicate. If not, check the form version number on the bottom left corner and the rest of the form for incomplete questions only, then go to Step 8

Check the status of the Procedural GP.

• Select Incentive Summary from the Main menu
• The Incentive Summary screen will show
• Go to Procedural GP under Rural Support Stream

Is the status of the Procedural GP showing Approved?

• Yes,
• Finalise the work item as Complete, Already Completed in PaNDA
• Procedure ends here
• No, go to Step 4

• On the Practice Search screen, check the Search Results Status
• Check the form version number on the bottom left corner of the form. Check if this is acceptable in the Practice Incentives forms list

Does the status show as Approved and is the form version acceptable?

• Yes, go to Step 5
• No, return the form to the practice, go to Step 8

Check that the practice has selected Yes to employing procedural general practitioners who provide procedural services (Question 5).

If the practice has selected:

• Yes, go to Step 6
• No, practice is not eligible for Procedural GP. Check the rest of the form, then return it to the practice. Go to Step 8

If the eligibility requirement details are missing, check the rest of the form, then return it to the practice. Go to Step 6.

Check the declaration details on the form at Question 7. There must be:

• the signature of at least one registered owner or an authorised contact person
• their full name
  If there are no name details, check the signature. Accept the form if the name can be identified from the signature
• a declaration date

Are the declaration details complete?

• Yes, go to Step 7
• No or other details are needed, go to Step 8

A practice is eligible for the Procedural General Practitioner Payment if the main location is located in a RRMA classification 3-7.

To check the RRMA classification:

• Select Practice Summary from the Main menu
• RRMA Classification will be listed

Is the main location located in a RRMA classification 3-7?

• Yes, see Table 2
• No, go to Step 8

If the form needs more details:

• Return the form to the practice. Use the Request for more information for PIP and WIP – Practice Stream (z1736) letter
• If the practice ID is missing, incorrect or the practice cannot be identified, use the name and address on the form. If no contact name, use ‘Practice Manager’
• If the practice is not eligible to participate in the Procedural GP, send a letter to the practice. Use z2187 Application not approved letter
• Upload the letter and the IP004 form to the practice profile. Upload the documents to PaNDA only if the practice ID is missing, incorrect or the practice cannot be identified
• Finalise the Work Item as Complete, Request rejected in PaNDA

Log on to PIP Online.

Search for the practice in PIP Online.

On the Practice Search screen:

• key the Practice ID
• select Search. The Search Results will show
• select Practice ID hyperlink
• the Practice Summary screen will show

Select Incentive Summary from the Main menu. The Incentive Summary screen will show.

Under Rural Support Stream, Procedural GP Payment:

• Select Apply from the Actions column
• The Procedural GP Payment screen will show
• Select Yes to ‘Does your practice employ one or more procedural GPs who provide one or more procedural services?’
• Select Next
• The Associated Documents screen will show
• Upload the IP004 form to the application
• Select Submit

Check the Procedural GP Payment application. From the PIP Online Search page:

• Select Tasks. The Tasks screen will show
• Key either the Practice ID or Practice name
• Select Search. The Search results will show
• Check that the practice name matches the details on the form
• Select the Practice ID. The Procedural GP Payment screen will show
• Check that Yes is selected for ‘Does your practice employ 1 or more procedural GPs who provide one or more procedural services?’
• Select Next. The Associated Documents screen will show
• Select Verify or Approve. The Incentive Application Approval screen will show

Verify the Procedural GP Payment application.

• Complete the Incentive Approval Check List
• Check that Yes is selected for ‘Is the practice eligible for the Procedural GP Payment?’
• Select No to ‘Has required supporting documentation been uploaded?’

Under Incentive Application Verification:

• Select Application Verified from the Verification Decision drop down
• Key this comment:
  ‘Application verified DD/MM/YYYY'
• Select Confirm. The Tasks screen will show

To approve the application, go to Step 6

To decline the application, go to Step 8

Approve the Procedural GP Payment application. From the PIP Online Search page:

• Select Tasks. The Tasks screen will show
• Key either the Practice ID or Practice name
• Select Search. The Search results will show
• Check that the practice name matches the details on the form
• Select the Practice ID. The Procedural GP Payment screen will show
• Select Next. The Associated Documents screen will show
• Select Verify or Approve. The Incentive Application Approval screen will show
• Select No to ‘is information required for approval?’
• Select Approved from the Approval Decision drop down
• Key this comment:
  ‘Application approved DD/MM/YYYY’
• Select Confirm. The Tasks screen will show

Check that the practice is approved for the Procedural GP payment.

• Select Practice
• Key the Practice ID
• Select Search. The Search Results will show
• Check that the practice name and address match the details on the form
• Select the Practice ID. The Practice Summary screen will show
• Select Incentive Summary from the Main menu. The Incentive Summary screen will show

Under Rural Support Stream, Procedural GP Payment, the status will be Approved.

Has the practice submitted a Practice Incentives Individual general practitioner, nurse practitioner or health professional details (IP003) form?

• Yes, Assess and process the IP003 form, then go to Step 9
• No, go to Step 9

Decline the Procedural GP Payment application.

• Key either the Practice ID or Practice name
• Select Search. The Search results will show
• Check that the practice name matches the details on the form
• Select the Practice ID. The Procedural GP Payment screen will show
• Select Next. The Associated Documents screen will show
• Select Verify or Approve. The Incentive Application Approval screen will show
• Select Yes to ‘is information required for approval?’
• Select Decline from the Approval Decision drop down
• Key a comment explaining the reasons why the application has been declined
• Select Confirm. The Tasks screen will show
• Send a letter to the practice telling them that they have been declined

Finalise the Work Item as Complete in PaNDA

Log on PIP Online.

Assess the details on the correspondence. The practice must provide their:

• Practice ID
• Practice name
• Full practice address, and
• Consent to withdraw from the Procedural GP Payment
• Full name and signature. If there are no name details, check the signature. Accept the form if the name can be identified from the signature

If the above details are missing, return the correspondence to the practice. Go to Step 7.

Search for the practice in PIP Online.

On the Practice Search screen:

• key the Practice ID
• select Search. The Search Results will show
• if no Search Results show, the practice ID is incorrect. Return the correspondence to the practice. Go to Step 7

Check if the practice name and address on the practice profile match the details on the correspondence.

If the details:

• match, go to Step 3
• do not match, check the company or trading name:
• Select the Practice ID. The Practice Summary screen will show
• Select Practice Details from the Main menu
• Select Ownership Details from the drop down. The Ownership Details screen will show

Do these details match the details on the correspondence?

• Yes, go to Step 3
• No, check that the Practice ID keyed is correct. If there is no match, return the correspondence to the practice. Go to Step 7

Check the signature block details on the correspondence. There must be:

• the signature of at least one registered owner or authorised contact person
  Do not check these details if the practice ID is missing, incorrect or the practice cannot be identified
• their full name
  If there are no name details, check the signature. Accept the correspondence if the name can be identified from the signature

Are the signature block details complete?

• Yes, go to Step 4
• No, go to Step 7

Withdraw the practice from the Procedural GP Payment:

• Select Incentive Summary from the Main menu
• The Incentive Summary screen will show

Under Rural Support Stream, Procedural GP Payment:

• Select Withdraw from the Actions column. The Incentive Withdrawal screen will show
• Select the withdrawal reason from the Reason drop down
• Select Withdraw

Check that the practice is withdrawn from the Procedural GP Payment.

• Select Incentive Summary from the Main menu
• The Incentive Summary screen will show

Under Rural Support Stream, Procedural GP Payment, the status will be Withdrawn.

• Upload the correspondence to the associated documents on the practice profile
• Finalise the Work Item as Complete in PaNDA

Procedure ends here.

If the correspondence needs more details:

• Return the correspondence to the practice. Use the Request for more information for PIP and WIP – Practice Stream (z1736) letter
• If the practice ID is missing, incorrect or the practice cannot be identified, use the name and address on the form. If no contact name, use ‘Practice Manager’
• Upload the letter and the correspondence to the practice profile. Upload the documents to PaNDA only if the practice ID is missing, incorrect or the practice cannot be identified
• Check the PaNDA work type classification and update if not correct
• Finalise the Work Item as Complete, Request rejected in PaNDA