Focussed psychological strategies for medical practitioners 012-42020060

Determine the organisation the notification of training in focussed psychological strategies was received from:

• GPMHSC - notification to register are received via email from the GPMHSC with the subject line 'GPMHSC application to register as a GP provider of FPS’
• RACGP - notification to register are received via email from the RACGP on behalf of GPMHSC with the subject line 'GPMHSC application to register as a GP provider of FPS’

If the request comes from any other source, then re-categorise the application in PaNDA to National Office Escalation.

• Open PDS:
• Select Provider
• Select View
• Search Detailed Search tab, by name
• In the Family name field, key the first 3 letters of the last name, followed by a %
• In the Given name field, key the first 3 letters of the first name, followed by a %
• Select Medical Practitioner from the Profession drop down menu
• Select Search to display a list of health professionals with a matching name and profession

Note: Detailed Search will ensure all records for the medical practitioner are located.

Does the medical practitioner's name and provider number (if provided) match the request?

• Yes, go to Step 3
• No, the information does not match contact a Local Peer Support (LPS) for assistance

If an exact match is found and multiple stems exist then select one of the provider numbers. Update all unsynchronised linked stems individually and contact a LPS who will escalate the details to a PO for synchronising.

Scroll to the bottom of the Provider Stem record to view the specialty codes for the medical practitioner.

Does the PDS stem have the 540 Specialist General Practitioner code open and current?

• Yes, go to Table 3
• No, go to Step 4

Scroll to the bottom of the Provider Stem record to view the specialty codes for the medical practitioner.

Does the PDS stem have any of the following open and current specialist or consultant physician specialty codes, (specialty codes 1-99, 802-808 or 882-899)?

• Yes:
• In PaNDA, add a note stating medical practitioner is not eligible for recognition in FPS as a specialist/consultant physician
• Select Complete
• Select Save
• Procedure ends here
• No, go to Step 5

Scroll to the bottom of the Provider Stem to view the specialty codes for the medical practitioner.

Check if a medical practitioner has any of the following specialty codes (open and current). If the medical practitioner has a specialty code in this list go to Step 6:

• 104 Other Medical Practitioner - pre 1/11/96
• 177 Queensland Country Relieving Program - QCRP
• 179 Special Approved Placements Program (SAPP)
• 180 Temporary Resident Doctor (TRD)
• 182 Occupational Trainee (OT)
• 190 Local Rural / Remote Relief (RLRP)
• 194 Approved Medical Deputising Service - AMDS Program Approved Placement (AMDS)
• 197 Approved Private Emergency Department Program Approved Placement (APED)
• 198 Temporary Resident Other Medical Practitioners Program Approved Program (TROMP)
• 400 College Trainee - Anaesthetist
• 401 College Trainee - Dermatologist
• 402 College Trainee - Emergency Medicine
• 403 College Trainee - Medical Administrator
• 404 College Trainee - Obstetrics and Gynaecology
• 405 College Trainee - Occupational Medicine
• 406 College Trainee - Ophthalmologist
• 407 College Trainee - Pathologist
• 408 College Trainee - Physician
• 409 College Trainee - Psychiatrist
• 410 College Trainee - Radiologist
• 411 College Trainee - Surgeon
• 412 College Trainee - Rehabilitation Medicine
• 413 College Trainee - Public Health Medicine
• 414 College Trainee - Aust College Sports Physician
• 415 College Trainee - Pain Medicine
• 416 College Trainee - Palliative Medicine
• 417 College Trainee - Intensive Care
• 481 Pre Fellowship Program (PFP)
• 616 Outer Metro Specialist Trainees
• 617 Metropolitan Workforce Support Program

Scroll to the bottom of the Provider Stem to view the specialty codes for the medical practitioner.

Check if a medical practitioner has any of the below specialty codes (open and current at the date requested on the notification). If the medical practitioner has a specialty code in this list, go to Step 7.

• 131 RACGP Trainee
• 133 RACGP Trainee Post 1/11/96
• 134 RACGP Trainee 1/1/99
• 176 Remote Vocational Training Scheme (RVTS)
• 178 Prevocational GP Placements Program
• 186 Rural Other Medical Practitioner (ROMP)/Other Medical Practitioner Extension Program (OMPEP) from 01/07/23
• 188 MedicarePlus Other Medical Practitioners Participation Program (MOMP)
• 189 MedicarePlus OMPs Ongoing > 5 Years Program (MOMP)
• 196 Australian College of Rural and Remote Medicine (ACRRM) Program Approved Placement
• 199 After Hours OMPs Program (AHOMP)
• 430 General Practice Education and Training Ltd (GPET)
• 431 GPET Stuart - Fleurieu General Practitioner (GP) Training
• 432 GPET Training Valley to Coast
• 433 GPET Institute of GP Education
• 434 GPET Sydney Institute of GP Education
• 435 GPET Went West
• 436 GPET NT GP Education
• 437 GPET Central and Sthn QLD
• 438 GPET Tropical Medical Education
• 439 GPET Rural and Regional QLD
• 440 GPET Adelaide to Outback
• 441 GPET Tasmanian GP Ed and Training
• 442 GPET Gippsland
• 443 GPET Greater Green Triangle
• 444 GPET VIC Metropolitan Alliance
• 445 GPET WA Education and Training Alliance
• 446 GPET Bogong Regional Training Network
• 447 Central West Consortium Ltd
• 448 GPET Coast City Country GP Training Inc
• 449 GPET New England Area Training Service P/L
• 450 GPET North Coast NSW GP Training
• 451 GPET Victoria Felix Medical Education
• 452 GPET Rural Health Education /Development West (RHEDWEST)
• 453 GPET - GP Logic
• 454 GPET - GP Synergy
• 455 GPET - Beyond Medical Education
• 456 GPET - Southern GP Training
• 457 GP Training - Murray City Country Coast
• 458 GP Training - Eastern Victoria GP Training
• 459 GP Training - South Eastern Queensland
• 460 GP Training - James Cook University
• 461 GP Training - GP Synergy Western NSW
• 462 GP Training - GP Synergy Lower Eastern NSW
• 463 GP Training - GPEx
• 464 GP Training - Western Australian GPET
• 465 GP Training - GP Synergy North Eastern NSW
• 466 GP Training - Tasmanian GP Ed and Training
• 467 GP Training - NT GP Education
• 468 GP Pathway – ACRRM
• 470 Fellowship Program – ACRRM
• 471 AGPT – ACRRM
• 472 Independent Pathway – ACRRM
• 473 RVTS – ACRRM
• 474 AGPT – RACGP
• 475 RVTS – RACGP
• 476 RACGP Fellowship Program - RACGP
• 477 ACRRM Fellowship Program – Department of Health and Aged Care
• 478 RVTS – Department of Health and Aged Care
• 479 RACGP Fellowship Program – Department of Health and Aged Care
• 485 ACRRM Fellowship Program
• 486 RACGP Fellowship Program
• 615 Outer Metro Other Medical Practitioners (OMP)

Add a note to provider stem if none of the codes listed in:

• this step, or
• the previous steps of this table are present or current

To add note on provider stem:

• Go to the Notes tab on PDS
• Key note subject – FPS notification
• Key note description - *RACGP/ACRRM* advised Dr is eligible for FPS from DD/MM/YYYY. Dr does not have access to Medicare Benefits at the time of notification. Refer to relevant OB page to update stem with specialty code/s when Dr has access, e.g. registered in 3GA

• If the medical practitioner ONLY has speciality codes listed in Step 5, see Table 2
• If the medical practitioner ONLY has speciality codes listed in Steps 3 or 6, see Table 3
• If the medical practitioner has speciality codes listed in BOTH Steps 5 and 6, see Table 2. Once the steps in this table are complete, see Table 3

Note: medical practitioners who have multiple placement programs are often eligible for non-VR and VR benefits depending on their location and 3GA program. It is important to correctly assess eligibility and complete the correct processing table(s).

Select:

• Edit
• Specialty tab
• Add Specialty Code

Key:

• Specialty Code - 665 (Mental Health Focussed Psychological Strategies)
• Start Date:
• If the date on the report is after the start date of the relevant specialty code in Table 1 Step 5 then key the start date as advised in the report
• If the date on the report is prior to the start date of the relevant specialty code in Table 1 Step 5, then key the start date in line the specialty code start date. For example, if the report start date is 13/10/2021 however the earliest non-VR specialty code of 190 start date is 01/11/2021, the start date of the specialty code 665 will be 01/11/2021
• End Date: no end date is required

Select:

• Add New
• Cancel
• Save

Did the stem have speciality codes from Table 1 Step 3 or 6?

• Yes, go to Table 3
• No, go to Step 2

• Select letter template Z2557
• Complete appropriate fields of letter template
• Save letter as a PDF
• Upload letter to PaNDA
• In PaNDA, ensure that the Surname First Name, Provider Number and Case ID fields are completed and correct
• Print letter and send to the medical practitioner
• Add any appropriate notes to the PaNDA file
• Select Complete
• Select Request Approved
• Select Save or Save and Next, as appropriate

Select:

• Edit
• Specialty tab
• Add Specialty Code

Key:

• Specialty Code - 650 (Mental Health - Focussed Psychological Strategies)
• Start Date:
• If the date on the report is after the start date of the relevant specialty code in Table 1 Step 3 or 6, then key the start date as advised in the report.
• If the date on the report is prior to the start date of the relevant specialty code in Table 1 Step 3 or 6, then key the start date in line the specialty code start date. For example, if the report start date is 13/10/2021 however the earliest VR specialty code start date is 01/11/2021, the start date of the specialty code 650 will be 01/11/2021.
• End Date: no end date is required

Select:

• Add New
• Cancel
• Save

• Select letter template Z2557
• Complete appropriate fields of letter template
• Save letter as a PDF
• Upload letter to PaNDA
• In PaNDA, ensure that the Surname First Name, Provider Number and Case ID fields are completed and correct
• Print letter and send to the medical practitioner
• Add any appropriate notes to the PaNDA file
• Select Complete
• Select Request Approved
• Select Save or Save and Next

Notification from the General Practice Mental Health Standards Collaboration (GPMHSC) confirming provider is no longer eligible to access FPS items.

Notifications of removal are received via email from the RACGP.

If the request comes from a source other than the RACGP or ACRRM, re-categorise the application in PaNDA to National Office Escalations.

• Open PDS
• Select Provider
• Select View
• Select Detailed Search
• In Family name field, key the first 3 letters of the last name followed immediately by a %, and
• In Given name field key the first 3 letters of the first name followed immediately by a %
• Select Search
• A list of health professionals with matching name details will show

Does the Provider Stem on the top of the page match the request?

• Yes, go to Step 3
• No, or if no record found, contact Local Peer Support (LPS)

See also Processing and National Demand Allocation (PaNDA).

Is the MHST specialty code recorded?

• Yes, go to Step 4
• No, contact LPS

See also PDS field codes for allied health and non-medical health professionals.

From the Provider Stem record in PDS:

• Select Edit
• Select Specialty tab
• Select Specialty Code and Amend
• In the End Date, key the date advised on the notification
• if no date indicated, enter the date the request was lodged
• Select Add New
• Select Save

A confirmation letter must be sent to all applicants advising the outcome of their access.

• Select the Z2557 Allied Health and GPS Registering Additional Psychological Qualifications letter template and complete the required details
• Convert the letter into PDF format and upload to the original file ensuring that the file name is correct. For more details, go to the Associated documents table
• Print the letter and send it to health professional
• Add any appropriate notes to the PaNDA file
• Select Complete
• Select Save
• Close the file

Note: letters must be converted to PDF before attaching to the application.

If the health professional disputes the removal of their recognition in FPS, they must contact their respective college directly. Services Australia is unable to comment on a health professionals FPS eligibility status.