Overseas immunisations and processing history forms in the Australian Immunisation Register (AIR) 011-10020000
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Services Australia has endorsed the email template for use. Do not use locally produced email templates.
More than 3 Polio doses before 3.5 years of age
If the form has more than 3 doses of Polio, and the child is under 3.5 years of age, record:
- the first 3 doses as 1, 2, 3
- any additional doses as duplicate dose 3 and C and Y each one
If unsuccessful, escalate to AIR Local Peer Support (LPS)
Action for incomplete immunisation history information
Service Officers must include any information verbally confirmed by the provider in a comment in notes as per Workload Management (WLM) processing guidelines. See Work Optimiser for staff.
|
Circumstance |
Action |
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Individual personal details missing |
Use Medicare card number and reference number to identify a person in CDMS. |
|
Medicare card and reference number missing |
Use name, date of birth and postcode or address search to identify the person in CDMS. |
|
Personal details missing or the person is unable to be identified |
Contact the vaccination provider to confirm the identity of the person, or return the form to the provider with a standard letter. |
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Aboriginal or Torres Strait Islander status indicator not completed |
No action required. This section is not mandatory and requires parental/individual consent to report. |
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Hepatitis B birth dose not completed |
No action required. This section is not mandatory and may have already been reported. |
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Vaccination details section - no boxes marked, or vaccines or doses unclear |
Contact the vaccination provider to get vaccination details, or return the form to the provider with standard letter. |
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Batch number, vaccine type or route of administration not completed |
No action required. This section is not mandatory when reporting vaccines given by another provider or overseas. |
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Vaccinations given overseas |
If vaccinations were given overseas, use generic overseas provider number A92009H. |
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COVID-19 vaccination given overseas and missing country of administration |
Contact the vaccination provider to get the country of administration, or return the form to the provider with standard letter. |
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Multiple provider numbers supplied |
Contact provider by phone to confirm correct immunising provider or information provider number. |
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Declaration date missing |
Use date of lodgement shown in PaNDA. |