Double Orphan Pension (DOP) reassessments and reviews 007-06030000
This document outlines the notification obligations for Double Orphan Pension (DOP) customers and reviews of DOP entitlement.
Reassessments and reviews
This table provides information on the notification obligations for DOP customers and reviews of DOP entitlement. Portions of this process are completed by Bereavement/Double Orphan Pension Helpdesk processing staff only.
Step |
Description |
1 |
Services Australia becomes aware of a change that will impact DOP + Read more ... If the agency becomes aware of a change in circumstance or an anticipated event that may affect a customer's DOP eligibility, it should be investigated immediately. For example, a parent of a refugee child has arrived in Australia, or a parent has been released from prison or discharged from a psychiatric hospital. If there is a known or anticipated event, in Customer First, create a manual review on the Review Registration (RVR) screen and complete the fields as follows:
The review will mature on the Due Date coded in the RVR activity. Workload Management will allocate the review for manual action. See local Processing Services details for: Double Orphan Pension (DOP). |
2 |
Changes in customer circumstances that will cancel DOP + Read more ... A DOP customer's obligation is to notify of changes within 14 days. Each of these changes will result in cancellation of DOP:
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3 |
Periodic reviews + Read more ... For Double Orphan Pension (DOP) and Bereavement/Double Orphan Pension Helpdesk processing staff.
As well as periodic reviews, DOP eligibility is manually reviewed every two years that the customer receives a DOP payment for a DOP child. |
4 |
Review processing + Read more ... For Double Orphan Pension (DOP) and Bereavement/Double Orphan Pension Helpdesk processing staff.
There may be a need to confirm the information provided, for example, by obtaining further evidence which may result in the customer's record being investigated and reviewed. Issue a QSS32 - DOP - Review questions letter to the DOP customer to respond.. Allow 22 days (14 days + 8 days to allow extra time for mail delivery) or 29 days for remote areas and overseas. Did the customer respond to the review letter?
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5 |
Cancel DOP + Read more ... Cancel DOP from date paid to (DPT) + 1. Customer First:
Cancellation letter will be automatically issued. Procedure ends here. |
6 |
More information required for surviving parent whereabouts unknown + Read more ... Service Officers:
Is a referral to a social worker needed?
|
7 |
Place review activity on hold + Read more ... The Service Officer should place the review activity on hold for 7 days. The social worker will attempt to contact the customer and:
When the review matures, the Service Officer should complete the review of the customer's entitlement, go to Step 8. |
8 |
Complete the review + Read more ... Complete the review of the customer's continued entitlement to DOP: For help, see Eligibility and coding for claims for Double Orphan Pension (DOP)
Cancellation letter will be automatically issued to the customer. Procedure ends here. |
9 |
FTB/DOP child turning 15 years 11 months + Read more ... FTB/DOP customers are no longer required to provide education details for a child in their care turning 16 years of age in order to retain FTB/DOP eligibility. An automatic letter is generated and issued to the FTB/DOP customer, including Approved Care Organisations, outlining the FTB/DOP child's expected study completion date. See Family Tax Benefit (FTB) for children aged 16-19 years. Customers will only need to advise the agency if the FTB/DOP child study details are not correct or if their circumstances have changed. For some DOP customers the Child Education Details Workflow will need to be run to update the child's details, e.g. course end date (if the child is subject to study requirements) and manual processing is required where a child is DOP only child. If the DOP customer receives the DOP Additional Component, manually action the review. If the DOP child has a potential entitlement to an Income Support Payment issue a Q888 - DOP - Invitation to claim ISP when child turns 16, inviting the child to claim. |
10 |
CPI increases + Read more ... If the customer does not receive the DOP Additional Component, the system automatically applies the Consumer Price Index (CPI) adjustments to the customer's record.
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11 |
Processing manual rate DOP customers + Read more ... For Bereavement/Double Orphan Pension Helpdesk processing staff.
For DOP manual rate cases, a Manual Follow-up (MFU) is created on the customer's record to prompt the Bereavement/Double Orphan Pension Helpdesk processing staff to manually update the rate. If processing staff cannot complete existing activities before a CPI automated assessment, further action is required to update the customer's manual rate. Bereavement/Double Orphan Pension Helpdesk processing staff must refresh the customer's record:
Update the manual rate on the Manual Rate (MAR) screen and complete the activity as per normal processing. |