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Determining the entitlement end date for Assistance for Isolated Children (AIC) 106-05010140

For Assistance for Isolated Children (AIC) Smart Centre Processing staff.

This document outlines how AIC Smart Centre Processing staff assess the entitlement end date for AIC.

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Determining entitlement end date for AIC

Continuing to determine entitlement end date for AIC

Determining entitlement end date for AIC

Table 1

Step	Action
1	Student's circumstances Fortnightly and term instalment AIC payments are treated the same in regard to calculating the end dates. What are the student's circumstances? Short-term boarder, go to Step 2 Starts receiving other government assistance, go to Step 3 Student is placed in state authorised care, go to Step 4 Applicant starts receiving Rent Assistance (RA) while receiving Second Home Allowance (SHA), go to Step 5 Student is placed into lawful custody (such as prison, remand centre or training school), go to Step 6 Student is studying at an institution without a defined academic calendar offering flexible study (for example TAFE Online) or a short course (6 weeks or less). Go to Step 7 Ceased approved study, see Table 2 > Step 6 Isolation criteria ceased or changed, see Table 2 > Step 9 Student has passed away, see Actioning notification of the death of a student Applicant has passed away, see Death of an applicant for Assistance for Isolated Children (AIC) All other student/course circumstances, see Table 2 > Step 1
2	Student is a short-term boarder Students are eligible for AIC to the day they cease being a short-term boarder, the End Date is the last day of the boarding arrangement. Record details of the decision a DOC. Procedure ends here.
3	Receiving other government assistance If the student or applicant is receiving other government assistance that makes them ineligible for AIC, the End Date is the day before the student commenced receiving the other government assistance. For coding the change in circumstances, see Cancellation or suspension of Assistance for Isolated Children (AIC). Procedure ends here.
4	Student in state authorised care Where the student has had a change in care, see Determining who can be the applicant for AIC. If the student is in state authorised care and their accommodation is financed wholly or substantially by a state or territory government, the End Date is the day before the change in circumstances occurred. For coding the change in circumstances, see Cancellation or suspension of Assistance for Isolated Children (AIC). Procedure ends here.
5	Receiving Rent Assistance (RA) with Second Home Allowance (SHA) If the family commences to receive Rent Assistance (RA) for the second home address (that is, the home is considered to be the principal home for the purposes of Rent Assistance), the End Date is the day before RA first became payable. For coding the change in circumstances, see Cancellation or suspension of Assistance for Isolated Children (AIC). Procedure ends here.
6	Student in custody When a student is in a custodial institution (such as a prison, remand centre or training school) for the period of their custody, they are not entitled to AIC. The student's End Date is the day before the student was placed into custody. For coding the change in circumstances, see Cancellation or suspension of Assistance for Isolated Children (AIC). Procedure ends here.
7	Non-standard study period For institutions without a defined academic calendar, offering flexible study, or delivering short courses (6 weeks or less), the end date is the earlier of the date: the student ceases study, or the student meets the maximum age requirements for AIC Procedure ends here.

Continuing to determine entitlement end date for AIC

Table 2

Step	Action
1	Determining the earliest end date In some circumstances, a student may have more than one calculated AIC entitlement end date. If more than one end date is identified, the earliest end date is used. To determine the earliest end date, go to Step 2.
2	Maximum age requirements Has the student met the maximum age requirements for AIC? Yes, for: AIC PES students, note the end date as the day before their 21st birthday. Go to Step 3 primary, secondary or ungraded students, note the end date as 31 December in the year they turn 18 years. Go to Step 3 tertiary students, note the minimum school leaving age for the state/territory they are enrolled/registered in. Go to Step 3 students whose progress has been delayed (special circumstances), note the end date as 31 December in the year they turn 19 years. Go to Step 3 No, go to Step 3
3	Home schooling The entitlement end date for students undertaking home education or schooling is impacted by the maximum age requirements for home schooling. Is the student home schooled? Yes, go to Step 4 No, and the student is undertaking: primary, secondary or ungraded level study, go to Step 6 tertiary level study, go to Step 5
4	Home schooling end date Determine if the student has met the maximum age requirements for home schooling, see the Home schooling age and registration rules Table on the Resources page of Eligibility for Assistance for Isolated Children (AIC) Distance Education Allowance (DED). Has or will the student reach the maximum age for home schooling in the relevant state/territory this year? Yes, note the end date as the day before their birthday when the meet the maximum home schooling age and registration rules in the relevant state/territory. Go to Step 6 No, go to Step 6
5	Tertiary students Has the tertiary student ceased study before the end of their course? Yes, note the end date as the day the student ceased study. Go to Step 12 No, and the course end date falls within: Term entitlement periods 1-3, go to Step 8 Term entitlement period 4. Note the end date as 31 December in that year, go to Step 12
6	Ceased studying before the end term Has the student ceased their approved study before the end of the course? Yes, and the student ceased: before the Term 1 start date, note the end date as 31 December of the previous year. Go to Step 12 before the end of the school term, note the end date as the date the student ceased study. Go to Step 12 at the end of the relevant term, including during the school holidays after the end of the relevant term. Go to Step 7 No, note the end date as 31 December. Go to Step 12
7	Ceased studying at the end of the term When the student has ceased study at the end of the relevant term (other than Term 4): on or before the term instalment period end date, note the end date as the last day of the instalment period for that term. Go to Step 12 after the term instalment period end date, note the end date as the last day of study. Go to Step 12
8	Tertiary course end date If the course the student is studying ceases: within 14 days of the end of the term instalment period, note the end date as the last day of the instalment period for that term. Go to Step 12 outside 14 days from the end of the term instalment period in which it falls, note the end date is the date the student ceased study. Go to Step 12
9	Continuity of schooling concession A student who is already in receipt of an AIC allowance, may be deemed isolated to reduce disruption to their schooling if their circumstances change. The continuity of schooling concession allows a student to be deemed isolated if: they cease to meet an isolation condition because of a change of circumstance (for example, change of principal family home), and the student continues to attend the same school, or be enrolled or registered with the same education institution Note: the continuity of schooling concession does not apply for students who previously received AIC Boarding Allowance (BBA/ABA) while boarding away from home but now live closer to the same school and attend as a day student In these circumstances, the student continues to be eligible for AIC until either: 31 December of the year of study, or for a student in Year 11, the end of the following year, provided they continue to Year 12 Is the student deemed isolated under the continuity of schooling concession? Yes, go to Step 10 No, go to Step 12
10	Coding continuity of study On the EIC Isolation Details (EIID) screen code: Event Date: date the change occurred Nearest Approp Govt school: the appropriate government school closest to the new principal family home address Distance from home to the Nearest Approp Govt School: the actual distance by the shortest practical route Distance from Home to School Attended: key 99 Deemed Isolation: key COS (Continuity of schooling) leave all other fields blank Is the student in Year 11? Yes, record details of the decision in a DOC. Procedure ends here No, go to Step 11
11	Ceasing continuity of study for the following year If continuity of schooling will not continue after the current year (for example, the student is not in Year 11), then also code on the following screens: EIC Isolation Details (EIID) Event Date: key 01/01 of the following calendar year Nearest Approp Govt school: the appropriate government school closest to the new principal family home address Distance from home to the Nearest Approp Govt School: distance in kilometres from the new home address to the nearest appropriate government school Dist travelled via t'port: leave blank, unless known Public t'port available: leave blank, unless known Living Arrangement Details (EILA) End Date: end date the current line with 31/12 of the current year Record the details of the decision in a DOC. Procedure ends here.
12	Student no longer qualifies for an AIC allowance Has the student ceased to qualify for AIC due to a change in living arrangement? Yes, and the change occurred: during the school term, note the end date as the day the change occurred. Go to Step 13 on the last day of the school term. Note the end date as the last day of the term instalment period in which the change occurred. Go to Step 13 No, go to Step 13
13	Determined end date Review the end date(s) noted in previous Steps 2-12. Has more than one end date been noted? Yes, use the earliest end date noted in previous Steps 2-12 as the students determined end date No, use the end date noted in previous Steps 2-12 as the student's determined entitlement end date