Employer withholding reconciliation and top up 277-04170000

Code

Updated by

Description

ADDI (ADDIT)

• Service Officer
• CSBOS

Code can be used when:

• a payer voluntarily chooses to increase the deducted amount
• deductions are received which are greater than the expected amount, but without explanation for the increase
• amounts received are greater than expected due to incorrect pay cycles which must be corrected
• payer requested employer to deduct the extra amount

Note: before using this code, confirm the funds were deducted from the correct payer as commonly, employers include monies for s72A request for another payer with the expected amounts for linked payers.

ADV (ADVANCE)

• Service Officer
• CSBOS

Advance due to holidays or long service leave

LETN (LETNREC)

• Service Officer
• CSBOS

Deduction letters not received by employer

NEWD (NEWDED)

• Service Officer
• CSBOS

Employer deducting at new rate earlier than required

OLDD (OLDDED)

• Service Officer
• CSBOS

Employer deducting at old rate

RSDE (RSDEMP)

• Service Officer

Payer resumed employment with previous employer

TERM (TERMPAY)

• Service Officer
• CSBOS

Deducted from Payer’s termination payment

SRND (System Rounded)

• Cuba

Payment is within $10 of the expected amount on a single payer employer

PREVPDAT (Previous Paydate)

• Cuba

Used when reconciling on the first pay date of the month, and Child Support are in receipt of funds for the first and previous months. AFPM will display which stands for previous month

NOPO (NOPOST)

• Cuba

ERR to be reconciled before posting of expected deduction amount is only applicable to ERRs reconciled before February 2005

Code

Updated by

Description

DIDN (DIDNOTD)

• Service Officer
• CSBOS

Employer did not deduct. Repetitive use of this code may indicate:

• incorrect pay cycles
• the employer is unsure of their obligation to deduct
• the employer may be choosing not to comply or could be deducting and not remitting funds

LETN (LETNREC)

• Service Officer
• CSBOS

Deduction letters not received by employer

SRND (System Rounded)

• Cuba

Payment is within $10 of the expected amount on a single payer employer

LWP (LWOP)

• Service Officer
• CSBOS

Payer on leave without pay

NEM (NOTEMP)

• Service Officer
• CSBOS

Payer has left employment

NEWD (NEWDED)

• Service Officer
• CSBOS

Employer deducting at new rate earlier than required

OLDD (OLDDED)

• Service Officer
• CSBOS

Employer deducting at old rate

PEA (PROTECT)

• Service Officer
• CSBOS

Payer earnings under protected earnings amount

RSDE (RSDEMP)

• Service Officer

Payer resumed employment with previous employer

STRK (STRIKE)

• Service Officer
• CSBOS

Payer on strike during deduction period

CASL (Casual Employee)

• Service Officer
• CSBOS

Casual employee has not worked and not been paid. If employee has been paid but there is an insufficient amount to deduct from, the PEA code should be used

WRKC (Workers Compensation)

• Service Officer
• CSBOS

Employee is currently receiving workers compensation payments. Where this is the case, the ESO must create a General Follow Up intray and document in the notepad that the payer is on workers compensation and to consider alternative collection action with the relevant Workcover Authority. Route to the owning Service Officer or team

Code

Updated by

Description

DUPL

Service Officer

Added payer is linked to another employer

FDED

Service Officer

First deduction received from employer - no pay date for payer

LDED

Service Officer

Last deduction received from employer - no pay date for payer

S72A

Service Officer

Employer deducted money according to s72A requirement

Code

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Description

ERR (RECERR)

Auto generated by Cuba for CSBOS

Error in reconciling

This code was to be used by the data transfer functionality for online accounts when employers submit deductions that do not match the expected without reason codes, which would then exception for Service Officer intervention.

Note: do not use this code when reconciling.

Code

Updated by

Description

ERR (RECERR)

Auto generated by Cuba for CSBOS

Error in reconciling (CSBOS. Do not use this code when reconciling)

DUPZ

Service Officer

Linked payer is added to another employers ERR

ADJUST

Service Officer

Note: downward adjustments will remain at pending until a Service Support Officer (SSO) makes a decision

Post reconciliation adjustment (upward or downward)

OTHER

Auto generated by Cuba for CSBOS

Cuba only

Code

Updated by

Description

MULTIPLE

Cuba

Multiple reason codes are used for a customer at detail level

PREVDED

Cuba

Used when reconciling on the first pay date of the month, and Child Support are in receipt of funds for the first and previous months. AFPM will display which stands for previous month

Code

Description

CONV TO LESS (converted to less)

Correct deduction when converted from overseas authority is less than expected

CONV TO MORE (converted to more)

Correct deduction when converted from overseas authority is more than expected

DEDN WAS LESS (deduction was less)

The deduction amount sent by the overseas authority is less than expected for the period

DEDN WAS MORE (Deduction was more)

The deduction amount sent by the overseas authority is more than expected for the period

LEFT O/S EMPLOY

The overseas payer left current employment before or during the period

ADD OS PAYER

An overseas payer who is not linked is to be added to the ERR

OTHER

for conversion purposes only

DLTE

The following code is only viewable on the Payer Employer Withholding Enquiry window. This status:

• displays when the employer reconciliation report for the pay date has been deleted
• does not update if the pay date is subsequently created

To identify if money was reconciled view the Actual Ded column.

If the amount displayed is:

• greater than 0.00, it indicates the pay date was created after deletion and then reconciled
• 0.00, an organisation follow up intray may be appropriate