Income processing for Child Support customers (International parents) 277-07030000
This document explains using international incomes in child support assessments, including how to:
- get income information for customers living overseas
- how to apply the income
On this page:
Determine a parent's residency and income period
Gather the most accurate information
Document decision, amend the assessment and notify the customers
Determine a parent's residency and income period
Table 1
Step |
Action |
1 |
Determine parent's residency + Read more ... The residency status of a parent will affect what income information is used in the child support assessment. When calculating adjusted taxable income for parents living overseas different rules apply about what information to use and how to obtain it depending on the parent's residency. A residency determination is needed before determining a parent's adjusted taxable income, make sure the residency of the parent has been considered and decided. If there is a previous residency determination, check if the parent's residency status had changed:
For more information, see Residency decisions for Child Support customers. |
2 |
Determine income period + Read more ... Child Support may need to determine an income for a parent when making an assessment at the start of a new child support period. All assessments use the last relevant year of income to determine a parent's adjusted taxable income for a child support period. However, the income period of the last relevant year of income may differ depending on the customer's residence status at the start of the child support period. The receipt of a new overseas taxable income does not trigger a new child support period. The References page has a link to information about when child support periods start. Where a new overseas taxable income is received and there is no trigger for a new Child Support Period, load the income with a recorded status. This allows for the information to be available in the future if/when a new child support period is created. The International Income Converter gives the conversion rates for the financial years of different countries. If the International Income Converter does not list the currency or the year to be converted, convert the income manually using the average exchange rate of the financial year in which the money was earned or derived and round off to the nearest whole dollar. To get the exchange rate to apply, email the International Disbursements Team. |
3 |
Parent resident of a reciprocating jurisdiction + Read more ... If a parent is a resident of a reciprocating jurisdiction at the start of a new child support period, the income period for the last relevant year of income is the last completed financial year for the country in which the parent is resident. Child Support will determine the parent's adjusted taxable income using any income earned or derived (whether overseas or in Australia) during that income period. Example 1 Jane is a resident of New Zealand. A new child support period is due to start on 1 May 2008. Because the New Zealand financial year runs from 1 April to 31 March, Child Support will request details for the income period 1 April 2007 to 31 March 2008. Example 2 Jim left Australia in July 2008 and is now a resident of the UK. A new child support period is due to start on 7 September 2008. The UK financial year runs from 6 April to 5 April and so, because Jim is currently a resident of the UK, Child Support ask Jim to supply details of income earned in Australia for the income period 6 April 2007 to 5 April 2008. If the parent is a resident in a reciprocating jurisdiction, see Step 2 in Table 2. |
4 |
Parent currently resident of Australia + Read more ... If the parent was a resident overseas for a time, but is a resident of Australia at the start of a new child support period, the income period for the last relevant year of income is the last completed Australian financial year. Example Jo lived in New Zealand up until January 2008. Jo relocated to Australia in February 2008. A new child support assessment is due to start on 2 July 2008. Because Jo currently lives in Australia, Child Support will determine Jo's income using the Australian financial year 1 July 2007 to 30 June 2008 as the income period. If the parent is currently a resident of Australia, see Step 4 in Table 2. |
5 |
Parent resident of a non-reciprocating jurisdiction + Read more ... If the parent is a resident of a non-reciprocating jurisdiction at the start of a new child support period, the income period for the last relevant year of income is the last completed Australian financial year. This only relates to payees where the claimed for children of the case are still eligible. References has a link to information about these circumstances:
Example Jake is a resident of a non-reciprocating jurisdiction. Jake claims child support for children who are citizens of Australia (and eligible children). A new child support assessment is due to start on 6 November 2008. Child Support will determine Jake's income according to the domestic income rules, using the Australian financial year 1 July 2007 to 30 June 2008. Any income that Jake earned during this income period may be included as either Australian taxable income (if it was earned in Australia and is taxable income) or as target foreign income (if it was earned outside Australia). See Step 4 in Table 2. If the parent is currently a resident of a non-reciprocating jurisdiction, see Step 5 in Table 2. |
6 |
New Zealand Incomes and Child Support Periods + Read more ... Most child support periods generate automatically, however in some instances they need to be created manually. In these cases a New Income intray is generated by Cuba. This alerts Child Support that an income has been lodged by a parent in Australia which affects their assessment, requiring the creation of a new child support period. See Child Support periods (CS Period). To process see Child Support Period Management Cuba Process Help |
Determine income type
Table 2
Step |
Action |
1 |
Determine income types + Read more ... Different income types are used to calculate adjusted taxable income depending on a parent's residency status. |
2 |
Parent resident of a reciprocating jurisdiction + Read more ... If a parent is a resident of a reciprocating jurisdiction, their income for child support purposes includes their overseas income. If the person earned income in Australia during the relevant period, the overseas income will be added to the parent's Australian income. Has a parent's residency status changed during the child support period?
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3 |
Parent resident of New Zealand (Paying Parent) + Read more ... Update the income of a payer, who is a resident of New Zealand, when either of the following intrays generate:
Income information for payers located in New Zealand is sourced from Inland Revenue, New Zealand (NZIR). NZIR give the incomes mid-August and an intray with the income/s is created. If there is no intray to action or there is no income information, request a New Zealand income. Email the International NZ Administration Team to request the income. Note: the request from Child Support identifies payers located in New Zealand at a specific point in time. If a customer's address has changed to New Zealand after the request is sent to NZIR, see Step 4 in Table 3. If a customer's New Zealand income is not available when actioning the intray, create the new child support period using a provisional income, see Table 4. This will generally occur for cases with child support periods expiring between April and August as the New Zealand incomes do not become available until the end of July.. Send an Amended Certificate to NZIR advising of the amended liability on the case, see New Zealand Case Management (NZ Out Case) - Amended Certificates sent from Child Support to Inland Revenue, New Zealand (NZIR). |
4 |
Parent resident of Australia + Read more ... Where a parent is a resident of Australia and they have earned or derived income from an overseas jurisdiction, this may be recorded as Target Foreign Income. Target Foreign Income is included in the adjusted taxable income used in their assessment. Note: if a person earns income from overseas, and they are an Australian resident for taxation purposes, they may be required to declare this income to the ATO. The ATO may make a decision that amounts of income earned overseas do not need to be included in their taxable income. However, even if the overseas income is legitimately exempt from the person's tax return, it can still be used as part of the income used in their child support assessment if it meets the definition of Target Foreign Income. This can include income earned in a non-reciprocating jurisdiction as long as it fits with the definition of Target Foreign Income. Has a parent's residency status changed during the child support period?
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5 |
Parent resident of a non-reciprocating jurisdiction + Read more ... A payee may be a resident of a non-reciprocating jurisdiction, but still be eligible for a child support assessment if the child/ren of the case are residents or citizens of Australia and the payer is an Australian resident. Where a parent is a resident of a non-reciprocating jurisdiction, Child Support will include any income earned or derived overseas when calculating their income. This income will be recorded in Cuba as Target Foreign Income. Has a parent's residency status changed during the child support period?
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6 |
Change of residence during the last relevant year of income + Read more ... If a parent's residency status changes during the last relevant year of income, a combination of different types of income may be required. If a parent was a resident of a reciprocating jurisdiction for part of the relevant income period but is a resident of Australia at the start of a child support period, use the person's Australian taxable income and any overseas income earned during the financial year. If a parent was residing in Australia but is a resident of a reciprocating jurisdiction at the start of a child support period, use their overseas income and any Australian income earned during the financial year that most recently ended in the country where the customer now resides. Example Lauren moved to Germany in August 2008. The new child support period starts in March 2009. As Lauren is a resident of Germany when the child support period starts, the income period Child Support will use will be the most recently ended German financial year (01 January 2008 to 31 December 2008). Lauren lived in Australia for part of this period (January to July 2008). Child Support will combine Lauren's Australian income for that period with the German income for the period August to December 2008 to give an overall income figure for use in Lauren's assessment. |
Gather the most accurate information
Table 3
Step |
Action |
1 |
Gather information + Read more ... When making a new assessment for child support it is essential to obtain the most accurate income information possible from both customers. The best possible income information available should be used. The priority of incomes to use in assessments is the same for both domestic and international parents. See Income processing for Child Support customers. For Estimates income hierarchy, see Child support estimates, Child support estimates review (post 1 July 2010) and Child support estimates - Reconcile (pre 1 July 2011). If using a provisional income, Service Officers must be satisfied that this income is the most appropriate income available. |
2 |
Contact the parent residing in a Reciprocating Jurisdiction - by telephone + Read more ... Contact the parent by telephone to obtain a verbal Income Tax Declaration (ITD). For international telephone calls, see Contact with Child Support customers. Explain to the customer that an ITD is a formal declaration of their income for a past financial year and should include all sources of income. Use the Income declaration macro to record the parent's income details. The Service Officer must be satisfied that the income details given by the parent are a reasonable approximation of their last relevant year of income. This assessment will be made on a case by case basis. Example Child Support are currently using an income of 2/3 MTAWE to calculate Joseph's child support. Joseph contacts Child Support and advises that his income for the Last Relevant Year of Income (LRYI) was £50,000. This amount is supported by detailed verbal information given about Joseph’s earnings, deductions, employment type and hours worked. Based on Joseph's income history, employment circumstances and the income information supplied, the Service Officer is satisfied that £50,000 is Joseph's income for the LRYI. If the Service Officer is not satisfied that the income declaration is a reasonable approximation of income, written evidence must be requested from the parent. The type of evidence that can be required will vary from case to case, but may include:
The Income Declaration - Overseas Income (IDF) form gives guidance around what information Child Support should request. Note: some countries, for example the USA, allow couples to lodge joint tax returns. Child Support is not necessarily limited to apportioning 50% of the return as evidence of income. The following steps will enable a determination to be made:
Apportionment may be possible using historical information. That is if the income was a 70/30 split in previous years it may be considered reasonable for this to apply. In the absence of any information other than the joint tax return a 50/50 split may be considered the most appropriate apportionment. If Service Officers are not satisfied that the income given by the customer is accurate, it is not appropriate to use that income to assess child support. This may be the case if the Service Officer locates other income the customer is unwilling to include in their declaration of income or, cannot explain. If contact with the parent has been established and the Service Officer is satisfied there is sufficient and accurate income information to determine the parent's adjusted taxable income, go to Step 5. If contact with the parent has been established, but the Service Officer is not satisfied the income information they gave was sufficient or accurate:
If unable to contact the parent by telephone, go to Step 3. |
3 |
Request information in writing - s162A(1) Notice to Parent residing in a Reciprocating Jurisdiction + Read more ... If an income is being sought for a payer, check to see if Cuba has automatically issued a section 162A(1) notice and the Income Declaration - Income earned outside Australia form for the relevant period - if automatic generation has not occurred, it will need to be done so manually. Automatic generation by Cuba occurs when all of the following conditions exist:
Cuba does not automatically issue a section 162(A)(1) notice and Income Declaration - Income earned outside Australia form to payees - they need to be issued manually. If Cuba has automatically generated a notice, see Table 4 table. Manual s162A(1) notice If an income is being sought for a payee or a notice has not been automatically generated for a payer or the Service Officer has located updated address information for the payer allowing them to send one for the first time, manually issue:
The exclusion of post separation income may also need to be considered. See Step 5. Note: there is no need to wait for the nominated response time to expire before generating the new assessment. Once the notice has been issued, see Table 4. |
4 |
Request information in writing - s162A(1) Notice to Central Authority + Read more ... Select the country the parent is residing in. Residents of Sweden + Read more ... If Child Support does not have a valid address for the parent but the parent is a resident of Sweden they can issue a Request for customer's overseas income from CA letter, requesting a response within 28 days. See the Central Authority Address Listing for details. Residents of New Zealand + Read more ... For a resident of New Zealand, overseas income information can be requested under the service agreement between Child Support and the Inland Revenue, New Zealand (NZIR). This request can be completed via Cuba. For assistance, see Request report Cuba process help, Steps for submitting an international request report. If a current New Zealand income is required between 1 April and 31 May do not submit an International Request to NZIR for an income, as NZIR are not able to give the income until after May of that year. Once a response is received, the Service Officer will be notified via email of the income request. If the income information can't be obtained from NZIR or if the income is required between 1 April and 31 May, a Request for Overseas Income letter should be issued to the customer's address, if known, allowing 28 days plus postage time for a response. Note: there is no need to wait for the nominated response time to expire before generating the new assessment. Once the notice has been issued, see Table 4. Residents of USA and Canada (all territories/provinces except Yukon and Quebec) + Read more ... If the case has been transmitted to the USA or Canada and Child Support does not have a valid address for the parent, they can issue a Request for customer's overseas income from CA letter, requesting a response within 28 days. See the Central Authority Address Listing for details. Requests for overseas income cannot be sent to the USA or Canada pre-transmittal. If Child Support does not have a valid address for the parent and the parent is a resident of a reciprocating jurisdiction, other than those mentioned above, see Step 3 in Table 4. |
5 |
Excluded 'post-separation' income for overseas parents + Read more ... An overseas income can be reduced to exclude 'post separation income' in the same way an Australian income can be for a domestic case. This may be an appropriate option to discuss with the parent. To process applications to exclude additional income after separation, see Post separation income for Child Support customers. |
6 |
Estimating income + Read more ... A parent living overseas can lodge an estimate in the same way as a parent with a domestic case can. This may be an appropriate option to discuss with the parent. For estimate validity rules, the minimum details required, and the process for accepting and processing applications to estimate income, see Child Support estimates. |
7 |
Applications for the fixed annual rate (FAR) not to apply + Read more ... A parent living overseas can lodge an application for the FAR not to apply in the same way as a parent with a domestic case can. This may be an appropriate option to discuss with the parent. To process applications for the FAR not to apply, see Fixed annual rate not to apply applications. Note: when converting current foreign income for the purpose of an application for a FAR not to apply, use the same exchange rate as was used to convert the original income. |
Calculate provisional incomes
Table 4
Step |
Action |
1 |
Provisional incomes + Read more ... If an OS taxable income is not recorded for a resident of a reciprocating jurisdiction for the LRYI, then a provisional income will be applied. The priority of how incomes will be applied is:
For additional information, see Income processing for Child Support customers. In any circumstances where Child Support intends to use a provisional income for a parent who is a resident of a reciprocating jurisdiction a s162A(1) notice must first be issued where a valid address exists for the parent and/or where there is a Central Authority from whom Child Support can reasonably request income information, that is, New Zealand, Sweden or Norway. If unable to obtain income information for a parent who resides in a reciprocating jurisdiction and a s162A(1) notice in respect of that parent is not able to be issued, see the Apply a Zero Income section below. Child Support will only update a provisional income with another provisional income if:
If a provisional income is not required, see Table 5. |
2 |
Calculating a provisional income + Read more ... It may be appropriate to determine a provisional income of an amount other than 2/3 MTAWE if a response to a 'Request for Overseas Income' letter has not been received and:
Note: if Child Support is using a Default income, they cannot use an income less than 2/3 MTAWE if calculating an overseas income. This is always the case, even if they consider that a parent’s income is likely to be less than 2/3 MTAWE because, for example, Child Support is aware the parent lives in a developing country. |
3 |
Apply a zero income + Read more ... Child Support will place the parent on a zero income if:
Note: Service Officers can issue a Request for customer's overseas income from CA letter to Sweden and Norway and can obtain information from New Zealand via the hook-up spreadsheet. If the parent is resident in any other reciprocating jurisdiction Service Officers are unable to issue a section 162A(1) notice to the relevant central authority. Generally, Child Support will assume that a person who has not been a resident of Australia for any part of the most recently ended Australian financial year is not required to lodge an Australian tax return for that year. Before determining a parent is untraceable, Service Officers must:
This zero income will be loaded into Cuba as a DEFAULT income as there is currently no better option to use in Cuba. However, the zero income is not a default income and should not be referred to as such. Child Support are legislatively unable to apply a default income of less than 2/3 MTAWE. For a resident of a reciprocating jurisdiction the Child Support (Assessment) Act 1989 requires that a section 162A(1) notice be issued before a default income is applied. In circumstances where Child Support cannot issue a s162A(1) notice to the parent or the Central Authority, Child Support are therefore legislatively unable to determine any income amount for the parent. If the parent can be located and better income information is found at a later time, update the parent's income as appropriate. |
Load income information
Table 5: this table describes how to load income information.
Step |
Action |
1 |
Load income information + Read more ... Any decision causing an overpayment must be confirmed with a Service Support Officer (SSO) before actioning. All reasons for the income update or replacement must be documented and supported with reliable income evidence. |
2 |
Convert income amounts into Australian dollars + Read more ... In order to load an overseas income amount, convert the figure from an overseas currency into Australian dollars. Use the International Income Converter to convert income derived where available. This tool will assist in converting the income from an overseas currency to Australian dollars (AUD), identifying and loading the correct Australian tax year for the income and documenting the decision. If the currency or the year to be converted is not available on the International Income Converter, convert the income manually using the average exchange rate of the financial year in which the money was earned or derived and round off to the nearest whole dollar. To get the required exchange rate, email the International Disbursements Team. Example While in New Zealand Jane earned $34,000.00 in the 2007/2008 New Zealand financial year. The average exchange rate for that period was 0.8652 - the calculation will be as follows: 0.8652 x NZ$34,000.00 = AU$29,417.00 (rounded). |
3 |
Converting Target Foreign Income + Read more ... The conversion rules for target foreign income are different to those used to convert overseas incomes for residents of reciprocating jurisdictions. Convert the income manually using the exchange rate available on July 1 of the relevant Australian financial year in which the money was earned or derived and round off to the nearest whole dollar. To get the required exchange rate, email the International Disbursements Team.
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4 |
Converting the Last Relevant Year of Income (LRYI) + Read more ... Where the most recently ended overseas financial year is the same as the Australian LRYI for the child support period (even if the financial year dates do not exactly align), Child Support can simply record the converted overseas income amount in Australian dollars as an OS Taxable for the same LRYI as would be normally used. Example 1 Jack who lives in the UK has a new child support period starting on 7 September 2008. Jack gives Child Support with income details for the UK 2007/2008 financial year (6 April 2007 to 5 April 2008), stating that GBP20, 000 was earnt. The average exchange rate for the UK in the 07/08 UK financial year was 2.31309. Therefore the calculation is 20,000 x 2.31309 = AUD$46,262.00 (rounded). As the parent is a resident of the UK and the child support period starts on 7 September 2008, the LRYI is the UK financial year for 2007/2008. This is aligned with most recently ended financial year for Cuba purposes. Therefore the income is recorded in Cuba as an OS Taxable Income of $46261.80 for 2007/2008. Where the most recently ended overseas financial year is not the same as the Australian LRYI, Child Support must record the overseas income details as an OS Taxable for the Australian LRYI, even though they are different. Example 2 Jess who lives in New Zealand has a new child support period starting on 1 May 2008. Inland Revenue, New Zealand has advised Child Support that Jess's taxable income for the 2007/2008 New Zealand financial year was NZ$54,000.00. The New Zealand financial year runs from 1 April 2007 to 31 March 2008. The average exchange rate for New Zealand for their 07/08 financial year was 0.8652. The conversion calculation is therefore 54,000 x 0.8652 = AUD$46,721.00 (rounded). As the parent is a resident of New Zealand when the income for the assessment is being calculated, and because the child support period starts on 1 May 2008, the most recently ended New Zealand financial year is the 2007/2008. This is not the same as what the Australian LRYI for this child support period would have been (2006/2007). Therefore this amount is applied to Cuba as an OS Tax Income of $46,721.00 (rounded) for the 2006/2007 financial year to enable Cuba to use it to calculate the assessment. |
5 |
Backdating an overseas income + Read more ... If a parent does not provide their income when a child support assessment is created, a provisional income will be used. If the parent later gives evidence that their actual income was lower than the provisional income, this will apply prospectively, unless prescribed circumstances apply. Prescribed Circumstances Prescribed under Section 11(2), a parent who resided overseas during the last relevant year of income can request their ATI be applied from the start of the child support period if at the time the assessment was made:
Reasonable time Where income information is needed, Child Support will request information from a parent under s162A(1) via a UQ42.00 Request for Overseas Income letter. Child Support will consider the parent has provided information within a reasonable time if they respond within 12 months. If the response is received after 12 months, consideration give consideration as to whether there are any special circumstances for the delay. The following will help with selecting the correct date to enter new international income information. If the supplied income is:
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6 |
Loading an OS TAX INCOME into Cuba + Read more ... Substantiated income information supplied by a customer who is overseas must be recorded as an OS TAX INCOME in Cuba not as an Income Tax Declaration (ITD). Note: an OS TAX INCOME loaded into Cuba will override a TAXABLE INCOME, even when that TAXABLE INCOME was supplied by the ATO. See Income Cuba process help, Record overseas (OS) income for further information on loading and backdating an overseas income. |
7 |
Loading an OS ESTIMATE + Read more ... If Child Support has used an OS taxable income for the last relevant year of income to calculate child support, the customer is able to lodge an estimate of income. For overseas parents this will be loaded into Cuba as an OS ESTIMATE. The eligibility criteria for lodging an overseas estimate is the same as for domestic parents, however there are 2 additional steps:
Note: international parents are asked to supply evidence because Child Support cannot as easily perform a reconciliation of the parent's actual income with their estimate. Supplying evidence is not a legislative requirement, and is not by itself a reason to refuse the estimate - however, if the parent has not supplied evidence, Child Support may refuse the estimate because they are not satisfied the parent will not earn more than the amount they estimated. Estimates must be approved by a Service Officer (SO4). |
Document decision, amend the assessment and notify the customers
Table 6
Step |
Action |
1 |
Document decision + Read more ... If not proceeding with a new income, document in the relevant income notepad all:
The relevant income is that currently being used in the child support assessment. If proceeding with a new income, load the income in Cuba. Document in the notepad attached to the income loaded any:
For documenting information, see Documenting Child Support information. |
2 |
Amend assessment + Read more ... Once the new income has been manually loaded, run eligibility. Based on the priority of incomes, Cuba will automatically determine the best income in any child support period where the income record has been varied (by adding a new income or updating or cancelling an existing income). |
3 |
Notify customers + Read more ... The system automatically generates letters advising of an income change:
Any variation resulting in increased arrears, overpayments or changes to employer withholding deductions will incorporate the appropriate paragraphs alerting parents to the change. It may be appropriate to contact the parents by phone to discuss the consequences of an income change including:
Document all discussions and any follow up actions for finalisation. If the case has been transmitted to:
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