Skip to navigation Skip to content

Non-student beneficiaries for ABSTUDY Away from Base assistance 010-02070090

This document outlines when ABSTUDY Away from Base assistance can be payable to non-student beneficiaries.

For ABSTUDY Smart Centre Travel and Away from Base staff.

Determining non-student beneficiaries for ABSTUDY Away from Base assistance

Step	Action
1	Submission non-student participant details In some circumstances Away from Base entitlements are payable for non-student beneficiaries. See the Background page for information. The ABSTUDY Submission for away from base activity funding form (SY034) must be submitted with full claim details for all non-student beneficiaries. Full claim details include: who the non-student participants are the reason for non-student participation the costs associated with non-student participation students who will be undertaking the approved activity in the location(s) to be visited Does the submission include full claim details? Yes, go to Step 3 No, go to Step 2
2	Further information required Make genuine attempts to contact the provider to advise that Away from Base assistance for non-student beneficiaries cannot be approved without full details of: who the non-student beneficiaries are the reason for non-student participation the costs associated with non-student participation students who will be undertaking the approved activity in the location(s) to be visited Request the provider lodge an amended submission form with all required details. Record details on a DOC on the Organisation record Send an email using the Submission from (SY034) required for Away from Base activity - institution template Procedure ends here until full claims are provided.
3	Non-student participant type If the non-student participant is: an education provider representative, go to Step 4 a driver or pilot of chartered transport, go to Step 6 dependant(s) of an Away from Base (AFB) student, see Non-student travellers for ABSTUDY. Procedure ends here
4	Compare the cost of the education provider delivering the activity at the campus Education providers must demonstrate travel is cost effective before arranging for representatives to travel and deliver the Away from Base activity. Calculate the cost of the education provider delivering the activity at the campus. This includes the cost of: authorising ABSTUDY Fares Allowance (FAA) for all students to travel from their home communities to the education provider, and Away from Base assistance for the period of the activity If the education provider representative(s) is delivering a testing and assessment program or a residential school at a number of communities in one journey, include the cost of student travel from all communities when comparing costs. Note: normally the cost of FAA for transporting students to the education provider exceeds the cost of an education provider representative travelling to the community. If FAA costs for the students alone justify the activity, a comparison of the cost of accommodation and meals is not necessary. Compare the cost of education provider representative(s) travelling to deliver the activity to the cost of the students travelling to the campus. Is it cost effective for the education provider representative(s) to travel to the student's home communities to deliver the activity? Yes, go to Step 5 No, go to Step 8
5	Education provider limits Up to 2 representatives may be approved to visit the student's home communities. The number of representatives must be justifiable and proportionate to the number of students who will be participating in the activity. See the Resources page for examples. For further guidance and approval processes, see Non-student travellers for ABSTUDY before proceeding. Is the number of education institution representative(s) 2 or less or has approval been given for 3 or more? Yes, go to Step 7 No, go to Step 8
6	Driver or pilot of chartered transport If a charter is the appropriate mode of transport for all or part of the journey for an Away from Base activity (this would normally only be for a field trip), the driver or pilot of the transport can be approved for Away from Base assistance. Accommodation and meal costs are only payable if: the driver or pilot is required to be away from home for the period of the activity, and these are not included in the hire price of the chartered transport Are the above requirements met? Yes, go to Step 7 No, go to Step 8
7	Non-student beneficiary approved Advise the education provider conducting the Away from Base activity that costs for non-student participation has been approved. The non-student beneficiaries qualify for: Education provider representative or dependent ABSTUDY Fares Allowance meals and accommodation via: residential expenses package, or travel allowance Driver or pilot of chartered transport meals and accommodation via: residential expenses package, or travel allowance Procedure ends here.
8	Non-student beneficiary not approved Advise the education provider that it is not cost effective to fund Away from Base assistance for the non-student beneficiary. The provider can request reassessment by submitting a variation with reduced costs. For example, fewer education provider representatives undertaking the travel may reduce costs.