Address, Accommodation and Contact Details (AAC) work items 108-25021033
This document outlines how to action Address, Accommodation and Contact Details (AAC) work items. This includes reviewing information provided by the customer and follow up action needed.
On this page:
AAC - Customer Task (ZCOC_SAARA)
Address & Accom - Update (ZCOC_SAARA_FAILEDUPD)
Address & Accommodation Update MFU (ZIAM_SAARA_MFU)
AAC - Customer Task (ZCOC_SAARA)
Table 1
Step |
Action |
1 |
ZCOC_SAARA work item + Read more ... This work item is for a non-new claim transaction created when an online Address, Accommodation and Contact details (AAC) update needs the customer to complete a task or action. The work item allocates to Service Officers when the customer has:
It is separate from the address and accommodation update. When allocated, both must be actioned. |
2 |
Review the ZCOC_SAARA Customer Task + Read more ... When allocated a ZCOC_SAARA work item in Work Optimiser, select Open in Process Direct. The work item will automatically open via Process Direct. Make note of the Transaction ID and the Date Submitted, then go to the:
Note: review digital images in full as documents may have been submitted together or under another form, claim or document type. To see the details submitted in the customer update, select:
|
3 |
Check for duplicate AAC - Customer Tasks + Read more ... Customers may have duplicate or multiple tasks if they have more than one AAC update outstanding. The customer only has one AAC - Customer Task + Read more ... The customer has:
The customer has more than one AAC - Customer Task + Read more ... For the same reason:
For different reasons:
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4 |
Required information not provided + Read more ... Where the customer has not supplied the required document/s, do not re-request the same document/s. This may mean cancellation of Rent Assistance (RA), or in some cases, suspension/cancellation of payment. If the requested document is:
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5 |
Cease payment + Read more ... The transaction Status must be updated to Cancelled before the customer's payment is suspended/cancelled. Suspend/cancel the customer's payment from today's date, use the reason FRC (Failing to Respond to Correspondence). Follow the relevant suspension/cancellation process for the customer's payment:
Record details within the suspension/cancellation Fast Note. If there is an associated outstanding ZCOC_SAARA_FAILEDUPD work item, see Table 2 > Step 1 to also complete these transactions. Procedure ends here. |
6 |
Rent Certificate (SU523HD) or formal rental agreement not provided + Read more ... Review the most recent confirmed rent verification code on the Accommodation History (ACS) screen. If ACS screen shows:
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7 |
Action information received + Read more ... Follow the below Operational Blueprint processes based on document/s received. Do not process the information within the AAC work item. Once actioned return to this procedure, and go to Step 8.
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8 |
After making a referral or actioning the work item + Read more ... In the customer's record:
If there is an associated outstanding ZCOC_SAARA_FAILEDUPD work item, see Table 2 > Step 1 to complete these transactions. Procedure ends here. |
Address & Accom - Update (ZCOC_SAARA_FAILEDUPD)
Table 2
Step |
Action |
1 |
ZCOC_SAARA_FAILEDUPD work item + Read more ... This type of work item is:
These transactions must be processed manually. |
2 |
Check Address & Accom - Update details + Read more ... Address & Accom - Update transactions create when an online AAC update cannot finalise automatically. The transactions must be processed manually. When allocated a ZCOC_SAARA_FAILEDUPD work item in Work Optimiser, select Open in Process Direct. The work item will automatically open via Process Direct. Make note of the Transaction ID and the Date Submitted, then go to the:
To see the details submitted in the customer update, select:
|
3 |
Check for duplicate updates + Read more ... Customers may have duplicate or multiple updates if they have more than one AAC update outstanding. Where the customer only has one Address & Accom - Update, go to Step 4. If the customer has more than one Address & Accom - Update transaction with:
|
4 |
Check for other actions + Read more ... Before processing, Service Officers should use supporting Operational Blueprints to complete any processing or action/s that may be related to the reason the update did not finalise automatically, (including, but not limited to):
There is specific action needed for customers under 22 years of age receiving:
Is the customer under 22 years of age and receives YA or ABSTUDY Living Allowance?
|
5 |
Payment review required + Read more ... A change in circumstances can mean the customer's rate of payment needs to change and can affect their entitlement to RA, if applicable. Action to be taken depends on the Service Officer’s skills: Service Officer trained in reviewing independence and Away from Home decisions + Read more ...
Service Officer not trained to review independence and Away from Home decisions + Read more ... The work item will require a capability adjustment so it can be assessed by a trained Service Officer. To capability adjust the work item on the Work Item Details screen:
Procedure ends here. |
6 |
Check if transaction required + Read more ... After reviewing all available details and resources, determine if the transactions are: Required + Read more ... Determine if there is enough information to finalise the update. Are all the details available to finalise the update?
Not required + Read more ... In the customer's record:
If there is an associated outstanding AAC - Customer Task transaction, see Table 1 > Step 1 and complete these at this same time. Procedure ends here. |
7 |
Q164 letter issued + Read more ... Has a Q164 request to contact letter been sent to the customer previously for this update?
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8 |
Customer contact needed + Read more ... When details are needed to complete the Address & Accom - Update, make genuine attempts to contact the customer. Was the contact successful?
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9 |
Letter to be sent + Read more ... Check if the address information on the customer record is correct. Have new address details been provided as part of the update?
|
10 |
Check Postal Address + Read more ... Check:
If the customer:
|
11 |
Add Postal Address + Read more ... Within a separate activity, in Customer First:
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12 |
Send Q164 letter + Read more ... Send a Q164 request to contact letter and record the following details on a DOC:
Close the digital image/s, if applicable. Update the Status of the Address & Accom - Update to Hold for the allowable time. See Process Direct navigation, common screens and functions for how to place the activity on hold. Procedure ends here. |
13 |
Attempt contact with the customer before ceasing payments + Read more ... The customer's payment is to be suspended/cancelled when:
Before ceasing the customer's payment, make genuine attempts to contact. If contact was:
|
14 |
Check postal address + Read more ... Before ceasing the payment ensure the suspension/cancellation letter will be issued to a current address. If the customer provided new address details in the Address & Accom - Update and a postal address is not recorded, check the failed Address & Accom - Update to see what address details are changing. If the customer:
Otherwise, if the customer:
|
15 |
Add Postal Address + Read more ... Within a separate activity, in Customer First:
|
16 |
Cease payment + Read more ... The work item Status must be updated to Cancelled before the customer's payment is suspended/cancelled. Suspend/cancel the customer's payment from today's date, use the reason FRC (Failing to Respond to Correspondence). Follow the relevant suspension/cancellation process for the customer's payment type:
Record details within the suspension/cancellation Fast Note. Procedure ends here. |
17 |
Process the Address & Accom - Update + Read more ... When all the details needed to complete the work item are available:
Before coding any screens:
Message Log
Procedure ends here. |
Address & Accommodation Update MFU (ZIAM_SAARA_MFU)
Table 3
Step |
Action |
1 |
ZIAM_SAARA_MFU work item + Read more ... This work item is a non-new claim transaction that requires processing and Service Officer follow up. The following circumstances may trigger an MFU for action. The customer:
These transactions must be processed manually. |
2 |
Check MFU Information + Read more ... When allocated a ZIAM_SAARA_MFU work item in Work Optimiser, select Open in Customer First. The work item will automatically open via Customer First. From the Document List (DL) review the information in the MFU DOC to identify the reason the MFU is required. Depending on the customers circumstances, the MFU will have a DOC summary of either:
Refer to Resources Tab for MFU circumstances and relevant keywords available within the activity. From Document Tools, review any documents that may have been uploaded by the customer Check the Activity List (AL), Transactions and/or DL for duplicate or multiple MFU work items Are there any duplicate and/or multiple MFU work items?
|
3 |
Duplicate MFU work items + Read more ... Customers may have duplicate or multiple updates where they have more than one MFU outstanding. If the customer has more than one Address & Accommodation Update MFU work item for:
|
4 |
MFU reasons + Read more ... Once the record has been reviewed, and it is determined the MFU has been created because the customer:
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5 |
Homeowner who lives elsewhere + Read more ... The customer has indicated that they own their home and live elsewhere. Use the information below to determine any processing or additional follow up that is required when a customer temporarily vacates their principal home.
Are all the details available to finalise the update?
|
6 |
Customer advises they no longer own their former home + Read more ... The customer advised they no longer own their former home. Use the information below to determine any processing or additional follow up that is required when a customer sells their principal home. Are all the details available to finalise the update?
|
7 |
Life interest or a right to accommodation for life + Read more ... The customer indicated they have an arrangement entitling them to a right to accommodation for life or a life interest in a residence. Use the information below to determine any processing or additional follow up that is required when a customer has a life interest in their home. Are all the details available to finalise the update?
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8 |
In a Retirement Village + Read more ... Customer indicated they have moved into a Retirement Village. Use the information below to determine any processing or additional follow up that is required when a customer has moved into a Retirement Village. Are all the details available to finalise the update?
|
9 |
In nursing home or aged care home + Read more ... The customer indicated they have moved into a nursing home or aged care home. Use the information below to determine any processing or additional follow up that is required when a customer has moved into care. Are all the details available to finalise the update?
|
10 |
In hospital or home for people with a disability + Read more ... The customer indicated they have moved into a hospital or home for people with a disability. Use the information below to determine any processing or additional follow up that is required when a customer has moved into care.
Are all the details available to finalise the update?
|
11 |
New address with a country code outside Australia + Read more ... The customer has provided a new home/temporary/term/postal address with a country code outside Australia. The customer’s accommodation and payment circumstances may need to be reassessed. The action to take will depend on the circumstances of the case. See Coding departures and returns for customers leaving Australia to determine any processing or additional follow up that is required. Note: RA may still be payable for rental accommodation in Australia. Are all the details available to finalise the update?
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12 |
Home address in a borderline postcode for RAA + Read more ... The customer provided home address details in a borderline postcode for eligibility of RAA. Use the information below to determine any processing or additional follow up that is required to assess whether this customer is eligible for RAA. Are all the details available to finalise the update?
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13 |
DSP under 21 moved and rate review required + Read more ... The customer may no longer be eligible to receive the independent rate of DSP and eligibility for RA may need to be reviewed. Use the information below to determine any processing or additional follow up that is required for DSP or RA.
Are all the details available to finalise the update?
|
14 |
YA or ABSTUDY Living Allowance under 22 moved and rate review required + Read more ... A change in circumstances can mean the customer's rate of payment needs to change and can affect their entitlement to RA, if applicable. Action to be taken depends on the Service Officer’s skills: Service Officer trained in reviewing independence and Away from Home decisions + Read more ... Select the relevant procedure to complete the review, see:
Are all the details available to finalise the update?
Service Officer not trained to review independence and Away from Home decisions + Read more ... The work item will require a capability adjustment so it can be assessed by a trained Service Officer. To capability adjust the work item on the Work Item Details screen:
Procedure ends here. |
15 |
Review of CP and/or CA + Read more ... The customer and/or partner are in receipt of CP and/or CA, and recent address changes require a review of their entitlement to these payments. Use the information below to determine any processing or additional follow up that is required to assess whether customer/partner remain eligible for CP or CA. Are all the details available to finalise the update?
|
16 |
Q164 letter issued + Read more ... Has a Q164 request to contact letter been sent to the customer previously for this Update MFU?
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17 |
Customer contact needed + Read more ... When details are needed to complete the Address & Accommodation Update MFU, make genuine attempts to contact the customer. Was the contact successful?
|
18 |
Letter to be sent + Read more ... Check if the address information on the customer record is correct. Have new address details been provided as part of the Update MFU?
|
19 |
Check Postal Address + Read more ... Check:
If the customer:
|
20 |
Add Postal Address + Read more ... Within a separate activity, in Customer First:
|
21 |
Send Q164 letter + Read more ... Send a Q164 request to contact letter and record the following details on a DOC:
Close the digital image/s, if applicable. Update the Status of the Address & Accom – Update to Hold for the allowable time. See Process Direct navigation, common screens and functions for how to place the activity on hold. Procedure ends here. |
22 |
Attempt contact with the customer before ceasing payments + Read more ... The customer's payment is to be suspended/cancelled when:
Before ceasing the customer's payment, make genuine attempts to contact. If contact was:
|
23 |
Check postal address + Read more ... Before ceasing the payment ensure the suspension/cancellation letter will be issued to a current address. If the customer provided new address details in the Address & Accommodation Update MFU and a postal address is not recorded, check the failed Address & Accommodation Update MFU to see what address details are changing. If the customer:
Otherwise, if the customer:
|
24 |
Add Postal Address + Read more ... Within a separate activity, in Customer First:
|
25 |
Cease payment + Read more ... The work item Status must be updated to Cancelled before the customer's payment is suspended/cancelled. Suspend/cancel the customer's payment from today's date, use the reason FRC (Failing to Respond to Correspondence). Follow the relevant suspension/cancellation process for the customer's payment type:
Record details within the suspension/cancellation Fast Note. Procedure ends here. |
26 |
Finalise the MFU + Read more ... Record details on a DOC explaining the action taken. Complete digital images relevant to the work item, if applicable. In Customer First:
Procedure ends here. |